Executive Assistant to CEO
6 days ago
**JOB SUMMARY**:
The Executive Assistant will provide day-to-day support to CEO and perform a variety of clerical, recordkeeping, and customer service tasks, working with all levels of the construction team and organization to ensure the smooth operation of the organization.
Hybrid work environment, with working from home most of the time.
**ROLES & RESPONSIBILITIES**
**JOB DESCRIPTION**:
- Support CEO in day-to-day activities.
- First point of contact for the following groups of people: workers day-to-day reporting and feedback, suppliers, contractors, government agencies (e.g. NEA, BCA, MOM etc.), customers.
- E-filing and sorting of the documents prepared with signed copies given provided.
- Format and standardise all stationaries (e.g. contracts, invoice, payment voucher, presentation slides etc.)
- Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
- Maintain proper filing of documentation and records.
- Provide administrative support to Accounts or HR department or construction project stakeholders.
- Assist in logistics arrangements in company activities.
- Receives, records, and distributes packages and mail.
- Communicate regularly with staff to help procure needed items.
- Manage workers’ welfare, daily transportation expenses and liaises between worker.
- Human Resource and Accounts.
- Assist Project Manager to prepare worksite related forms and paperwork for projects.
**JOB REQUIREMENTS**
- Strong communication skills in English and Mandarin.
- Good working knowledge of use of virtual meeting tools (e.g. zoom, google meet, teams, and tech tools to get work done remotely and securely).
- Working knowledge of or ability to learn to use office equipment, including printers and phone systems.
- The ability to work independently and solve problems.
- Self-motivated and highly organized and able to prioritize work.
- Distinctly dependable and trustworthy, with a strong and proven work ethic.
- Customer-oriented and able to work well with people at all levels.
- Able to multitask and work under pressure.
- Ability to proofread.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to organize and prioritize work.
**OTHER INFORMATION**:
- Working days : 5 day work week
- Salary : Up to S$2,700
- This is a 90 % work from home role
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