Executive Assistant to CEO

1 week ago

Singapore OMS OILFIELD SERVICES PTE. LTD. Full time

The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative and organizational skills as well as the ability to maintain a realistic balance among multiple priorities. This position has extensive access to confidential information available to the CEO. The position holder is expected to maintain the highest level of trust and confidentiality as stated in the employment contract and company policies.

**The incumbent will undertake any or all of the following and has authority for**:

- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
- Schedule and organize meetings and appointments as well as keep track and remind CEO of daily important tasks, deadlines and events.
- Organize complex calendars and schedules - resolving any scheduling issues
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
- Arrange travel, visas, transport and accommodation for executives and prepare expense reports.
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
- Communicate well at all levels and able to meet deadlines.
- Able to function well in a high-paced environment; performs additional duties as assigned by executives.
- Draft and prepare correspondence for internal announcements, board meetings and organizations that the executive is involved with.
- Assist in preparing and managing presentation materials and reports.
- Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
- Assist with planning events, such as sourcing venues and making reservations.
- Support branding activities for internal/external communications including website presentations and corporate identity
- Assist to manage vendors relating to administrative matters
- Provide support to Group Level Initiatives and Programs
- Comply with all applicable quality, health, safety, security and environmental regulations
- Perform other related duties as assigned or indicated by responsibilities

  • Executive Assistant

    3 days ago

    Singapore SEARCH STAFFING SERVICES PTE. LTD. Full time

    We are representing our client, a medical device start-up company in Singapore. **Executive Assistant (CEO Office) **Responsibilities**: - Completes a broad variety of administrative tasks for the CEO including: managing an active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging detailed travel...

  • Executive Assistant to CEO

    6 days ago

    Singapore TECHNOLOGY SERVICES GROUP PTE. LTD. Full time

    **Responsibilities**: - Manage the CEO's schedule, including coordinating meetings, appointments, and travel arrangements - Act as the primary point of contact for the CEO and handle a wide range of communication on behalf of the CEO - Assist with the preparation of presentations, reports, and other materials as needed - Handle a variety of administrative...

  • Executive Assistant to CEO

    2 weeks ago

    Singapore TOP INTERNATIONAL HOLDING PTE. LTD. Full time

    **Key Responsibilities**: **1. Executive and Administrative Support**: - Manage and optimize the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements. - Prepare reports, presentations, briefs for meetings, and meeting of minutes. - Act as a gatekeeper for the CEO, handling correspondence and inquiries - Handle sensitive...

  • Executive Assistant to The CEO

    1 week ago

    Singapore AL WEALTH PARTNERS PTE. LTD. Full time

    **Our offer**We offer an outstanding opportunity for a highly motivated Executive Assistant to play a key role in the evolution of a fast-growing and highly respected company.- You will join a market leader in wealth and asset management.- You will develop a one-on-one working relationship with our co-founders/CEO/CIO and seize a unique opportunity to learn...

  • Executive Assistant to CEO

    3 days ago

    Singapore TOP INTERNATIONAL HOLDING PTE. LTD. Full time

    Key Responsibilities: 1. Executive and Administrative Support: Manage and optimize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare reports, presentations, briefs for meetings, and meeting of minutes. Act as a gatekeeper for the CEO, handling correspondence and inquiries Handle sensitive information with the...

  • Personal Assistant to CEO

    5 days ago

    Singapore EXECUTIVE COUNSELLING AND TRAINING ACADEMY PTE. LTD. Full time

    Job Position: Personal Assistant to CEO Workplace: Executive Counselling and Training Academy Address: 1 Kay Siang Road #08-01/02 **Job Description**: Work directly with CEO and provide administrative support **Responsibilities**: 1. Provide administrative support 4. Take dictation 5. Maintain office filing system 6. Provide ad-hoc PA...

  • Personal Assistant to CEO

    4 days ago

    Singapore EXECUTIVE COUNSELLING AND TRAINING ACADEMY PTE. LTD. Full time

    **Job Position**: Personal Assistant to CEO **Workplace**: Executive Counselling and Training Academy **Address**: 1 Kay Siang Road #08-01/02 **Job Description**: Work directly with CEO and provide administrative support **Responsibilities**: 1. Provide administrative support 4. Take dictation 5. Maintain office filing system 6. Provide ad-hoc PA...

  • Executive Assistant to CEO

    2 weeks ago

    Singapore LEGATCY SG PTE. LTD. Full time

    **General Duties**:Your responsibilities as an **Executive Assistant to the CEO **will include, but not limited to, (CEO will give relevant instructions): - Reporting directly to the CEO and providing executive, administrative, and development support - Acting as the point of contact for the CEO among executives, employees, clients, and other external...

  • Executive Assistant to CEO

    5 days ago

    Singapore OMS OILFIELD SERVICES PTE. LTD. Full time

    *** The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes...

  • CEO Assistant

    5 days ago

    Singapore BRAHM CENTRE LTD. Full time

    **1. Administrative Support**: - **Managing Calendars and Schedules**: - Organize and manage the CEO’s calendar, prioritizing appointments and meetings. - Schedule internal and external meetings, ensuring no conflicts. - Remind CEO of upcoming appointments, tasks, and deadlines. - Draft, review, and send correspondence as needed. **2. Expense...