Executive Assistant to CEO

6 days ago

Singapore TOP INTERNATIONAL HOLDING PTE. LTD. Full time

**Key Responsibilities**:
**1. Executive and Administrative Support**:

- Manage and optimize the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare reports, presentations, briefs for meetings, and meeting of minutes.
- Act as a gatekeeper for the CEO, handling correspondence and inquiries
- Handle sensitive information with the utmost confidentiality

**2. Project Management**:

- Assist the CEO in managing and tracking key projects and deliverables.
- Lead and coordinate special projects as assigned by the CEO.
- Perform research and provide analysis on topics as directed by the CEO.
- Monitor project timelines and deliverables, ensuring alignment with company goals.
- Coordinate across departments to ensure alignment with the CEO’s priorities, and to drive project success.

**3. Meeting Management and coordination**:

- Schedule, organize and attend meetings, taking minutes and following up on action items.
- Assist in the preparation of meeting agendas, documentation, and follow-ups.
- Ensure the CEO is well-prepared for all meetings and engagements with necessary materials and information.

**4. Travel and Event Coordination**:

- Plan and arrange complex travel itineraries, including flights, accommodations, and ground transportation.
- Organise and manage events, both internal and external, in support of the CEO’s initiatives.

**5. Communication Management**:

- Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO.
- Ensure consistent and clear communication.
- Communicate on behalf of the CEO with shareholders, clients, partners, and employees.

**6. Operational Excellence**:

- Identify and implement process improvements to enhance the efficiency of the CEO’s office.
- Develop and maintain systems to track key metrics and performance indicators.

**7.**Confidentiality**:

- Handle sensitive and confidential information with discretion and professionalismEnsure security and confidentiality of information relating to the CEO’s responsibilities.

**Qualifications**:

- Bachelor’s degree in Business Administration, Management, or a related field.
- Extensive experience as an Executive Assistant, Chief of Staff, or in a similar role.
- Superior organizational and time-management skills.
- Excellent written and verbal communication skills.
- Language is extremely important for this role as this requires mandarin speaking to stakeholders.
- Ability to manage multiple priorities and work under pressure.
- High level of discretion and professionalism.
- Proficiency in Microsoft Office Suite, PPT, AI and other relevant software.

**Preferred Skills**:

- Strong project management capabilities.
- Experience with strategic planning and business operations.
- Ability to work independently and collaboratively.
- Exceptional problem-solving skills and attention to detail.

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