Executive Assistant to CEO

3 weeks ago

Singapore ICF INTERNATIONAL PTE. LTD. Full time
Roles & Responsibilities

The Executive Assistant (EA) to the CEO of ICF Group plays a pivotal role in supporting the CEO in leading a global marine interior fit-out company. This role goes beyond typical administrative support and requires a blend of strategic thinking, operational agility, confidentiality, and excellent interpersonal skills to ensure the CEO's time, communication, and priorities are effectively managed.

Key Duties and Responsibilities

1. Executive Support

  • Manage the CEO's calendar, scheduling meetings, travel, and appointments across time zones.
  • Prepare briefing materials, agendas, and reports for internal and external meetings.
  • Screen and prioritize emails, reports, calls, and documents for the CEO's attention.
  • Draft professional correspondence, internal memos, presentations, and proposals.

2. Strategic Coordination

  • Support execution of CEO-level strategic initiatives, board preparations, and business planning.
  • Coordinate high-level meetings with clients, investors, government stakeholders, and partners.
  • Assist in research and data gathering to support strategic decision-making.
  • Act as a liaison between the CEO and internal teams, ensuring clear communication and follow-ups.

3. Confidential Administration

  • Handle sensitive information with the highest level of confidentiality and discretion.
  • Ensure the CEO is briefed and prepared ahead of meetings and travel.
  • Maintain accurate records of key business decisions and action items.

4. Project & Event Management

  • Track deadlines and progress on high-impact projects involving the CEO.
  • Plan and support events, business missions, industry engagements, and board sessions.
  • Represent the CEO's office in project coordination and vendor interactions when necessary.

5. Communications and Branding

  • Coordinate and align CEO's messaging for speeches, interviews, articles, and public statements.
  • Support internal communication efforts including newsletters and strategic updates.

Preferred Qualifications & Background

  • Bachelor's degree in Business Administration, Communications, or related fields.
  • Minimum 5–7 years of experience supporting C-suite executives, preferably in a global or marine/offshore industry.
  • Familiarity with corporate governance, stakeholder engagement, and operational workflows in project-based businesses.
  • Fresh graduates are welcome, with the ability to work independently and require minimal supervision

Personal Attributes for Success to the Company

  • Strong alignment with company values: innovation, quality, integrity, and customer-centricity.
  • Proactive, resilient, and resourceful.
  • Able to anticipate needs and take initiative with minimal direction.
  • Adaptable across different cultures, time zones, and industry dynamics.

Core Competencies and Skilledsets Required

  • Executive Maturity & Discretion
  • Strategic Thinking
  • Communication Excellence
  • Time & Priority Management
  • Problem- Solving Ability
  • Relationship Management
  • Culture Sensitivity & Global Perspectve
  • Tech Proficiency
  • Attention to detail
Tell employers what skills you have

Missions
Corporate Governance
Ability To Work Independently
Dynamics
Travel Arrangements
Interpersonal Skills
Relationship Management
Administration
Event Management
Stakeholder Engagement
Business Planning
Attention to Detail
Administrative Support
Project Coordination
Scheduling

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