Executive Assistant to CEO

2 weeks ago

Singapore Caring Group Pte Ltd Full time

We are seeking a highly organized, proactive, and trustworthy
Executive Assistant
to provide direct, high-level support to our CEO.
The ideal candidate is a master of time management, a strategic gatekeeper, and a dependable right-hand person who ensures the CEO's day runs smoothly and efficiently.
This role requires exceptional discretion, strong communication skills, and the ability to multitask in a fast-paced, evolving business environment.
Key Responsibilities
Executive Support
Manage CEO's calendar — schedule meetings, appointments, and calls, ensuring alignment with key business priorities.
Organize, coordinate, and prepare materials for internal and external meetings.
Track and follow up on action items from meetings.
Draft professional emails, proposals, and communications on behalf of the CEO.
Communication & Liaison
Act as the first point of contact between the CEO and internal/external stakeholders.
Maintain confidentiality and professionalism in all communications.
Travel & Logistics
Plan and coordinate domestic and international travel — flights, hotels, ground transport, and itineraries.
Ensure all travel logistics align with business engagements and personal preferences.
Project & Task Coordination
Track progress of ongoing projects across different business units.
Collaborate with Marketing, HR, and Operations teams to assist CEO in project execution.
Set up systems and SOPs for smoother workflows and accountability.
Personal Assistance
Handle personal scheduling (e.g. family, health, lifestyle appointments).
Assist with special occasions (e.g. birthday gifts, travel for family).
Coordinate household tasks and errands where necessary.
Research & Analysis
Conduct market and competitor research.
Summarize reports, trends, and data into actionable insights.
Source suppliers, vendors, or partners when needed.
Who You Are
Proven experience as an Executive Assistant, Personal Assistant, or similar role.
Strong command of written and spoken English.
High emotional intelligence, tact, and discretion.
Proficiency in productivity tools (Google Workspace, Notion, Trello, or similar).
Excellent time management and multitasking abilities.
Able to work independently and handle ambiguity with grace.
Trustworthy, loyal, and committed to the CEO's mission and brand.
Good to have
Familiarity with the beauty, wellness, or aesthetic industry.
Experience in supporting personal branding or social media strategy.
Fluency in Mandarin (for regional support).
What You'll Gain
A front-row seat to entrepreneurship, branding, and business strategy.
Opportunity to work closely with a visionary founder.
Career growth in a dynamic and inspiring environment.
Competitive salary + performance bonus + wellness perks.
Join Us
If you're someone who thrives in a dynamic environment and enjoys enabling leaders to perform at their best — apply now and be part of a brand that inspires, innovates, and cares.
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