Executive Assistant to The CEO

1 week ago

Singapore SHIOK MEATS PTE. LTD. Full time

**Position**:

- Full-time
- Singapore

**Required background/skills**:

- Bachelor's degree in any discipline and at least three years of secretarial and administrative experience in a similar capacity.
- Possess excellent organizational, planning, and multi-tasking skills.
- Proficient both in oral and written communication (English).

**Preferred experience**:

- At least 3 to 5 years of proven experience providing business support to the CEO or C-level executives
- Mac OS user and highly proficient in Microsoft Office including Outlook.
- Experience working in an early-stage start-up is a big plus.

**Key Responsibilities**:

- Manage, coordinate and maintain CEO's calendar, including appointments, meetings, and travel.
- Ensure all necessary pre-meeting requirements are taken care of, e.g., venue, equipment, presentations, agendas, dress code, etc.
- Draft and prepare high-quality meeting summaries, reports, and presentations, as and when the CEO requires.
- Structure the Shiok Meats-wide central calendar of events.
- Work closely with the Chief of Staff to communicate important updates and information to employees.
- Provide gatekeeper and gateway role, providing a bridge for smooth communication between the CEO and staff.
- Handle confidential matters privy to the CEO with discretion and maintain the security of the CEO’s personal data and information.
- Handle ad-hoc requests from employees for IT, office management, meeting requests, etc.
- Perform any other duties as and when assigned by the CEO.

**Traits**:

- Strongly motivated and believes in the mission of the Company.
- Excellent written and verbal communication skills in English.
- Strong planning and organizational skills, highly resourceful and quick-thinking in a fast-paced environment.
- Highly meticulous and able to work independently within tight timelines.
- Takes initiative to get the desired outcomes in cooperation with other teams.
- Possess excellent attention to detail.
- Must be a team player.
- Possess a high level of discretion, integrity, diplomacy, and professionalism in handling internal and external stakeholders.
- Able to independently learn, understand and execute.

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