Executive Assistant to CEO

2 days ago

Singapore CARING GROUP PTE. LTD. Full time

We are seeking a highly organized, proactive, and trustworthy **Executive Assistant**to provide direct, high-level support to our CEO.

This role requires exceptional discretion, strong communication skills, and the ability to multitask in a fast-paced, evolving business environment.

**Key Responsibilities**

1. **Executive Support**
- Manage CEO’s calendar — schedule meetings, appointments, and calls, ensuring alignment with key business priorities.
- Organize, coordinate, and prepare materials for internal and external meetings.

2. **Communication & Liaison**
- Act as the first point of contact between the CEO and internal/external stakeholders.Maintain confidentiality and professionalism in all communications.

3. **Travel & Logistics**
- Plan and coordinate domestic and international travel — flights, hotels, ground transport, and itineraries.Ensure all travel logistics align with business engagements and personal preferences.

4. **Project & Task Coordination**
- Track progress of ongoing projects across different business units.
- Collaborate with Marketing, HR, and Operations teams to assist CEO in project execution.Set up systems and SOPs for smoother workflows and accountability.

5. **Personal Assistance**
- Handle personal scheduling (e.g. family, health, lifestyle appointments).
- Assist with special occasions (e.g. birthday gifts, travel for family).Coordinate household tasks and errands where necessary.

6. **Research & Analysis**
- Conduct market and competitor research.
- Summarize reports, trends, and data into actionable insights.Source suppliers, vendors, or partners when needed.

**Who You Are**
- Proven experience as an Executive Assistant, Personal Assistant, or similar role.
- Strong command of written and spoken English.
- High emotional intelligence, tact, and discretion.
- Proficiency in productivity tools (Google Workspace, Notion, Trello, or similar).
- Excellent time management and multitasking abilities.
- Able to work independently and handle ambiguity with grace.
- Trustworthy, loyal, and committed to the CEO’s mission and brand.

**Good to have**
- Familiarity with the beauty, wellness, or aesthetic industry.
- Experience in supporting personal branding or social media strategy.
- Fluency in Mandarin (for regional support).

**What You’ll Gain**
- A front-row seat to entrepreneurship, branding, and business strategy.
- Opportunity to work closely with a visionary founder.
- Career growth in a dynamic and inspiring environment.
- Competitive salary + performance bonus + wellness perks.

**Join Us**:

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