Executive Assistant to CEO

4 weeks ago

Singapore OceanSTAR Elite Engineering Groups Pte. Ltd. Full time
Overview

Executive Assistant to CEO (APAC travels, Remote work, Up 5.5K + AWS + VB)

Responsibilities
  • Manage the CEO's calendar, including scheduling meetings, calls, investor briefings, and media engagements across multiple time zones.
  • Prioritize incoming requests and communications to ensure the CEO's time is allocated efficiently and strategically.
  • Prepare meeting materials, presentations, briefing documents, and follow-ups.
  • Travel management: organize complex international and regional travel itineraries (flights, hotels, visas, transfers) in line with the CEO's business and event schedule.
  • Coordinate on-site logistics for conferences, summits, and partner visits.
  • Occasionally travel alongside the CEO to provide in-person support during key engagements.
  • Communication & coordination: act as a liaison between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality.
  • Manage emails, draft correspondence, and assist with executive-level communication.
  • Ensure smooth coordination between the CEO's office and cross-functional teams (Product, Marketing, Partnerships, Investors).
  • Handle confidential documents and sensitive business matters with absolute discretion.
  • Support occasional personal errands and logistics when necessary.
  • Track expenses, process reimbursements, and assist with administrative reporting.
Requirements
  • Minimum 5 years of experience as a Personal Assistant, Executive Assistant, or Chief of Staff to a C-level executive, preferably in tech, startup, finance, or hospitality sectors.
  • Experience working in a fast-paced, international environment with exposure to founders, investors, and high-level stakeholders.
  • Strong knowledge of global travel logistics and cultural etiquette across APAC, Europe, and the Americas.
How To Apply

Interested applicants, please send your latest resume to kelly.ng(at)trustrecruit.com.sg or click on "Apply Now" and provide the below details in your resume.

  • Last drawn salary
  • Expected salary
  • Notice period
  • Reason of leaving

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