Executive Assistant to CEO

2 days ago

Singapore TOP INTERNATIONAL HOLDING Full time

Job Summary:

We are seeking a highly capable and versatile Executive Assistant to provide both administrative excellence and strategic support to the CEO. This hybrid role combines the organizational and operational focus of a top-tier Executive Assistant with selected responsibilities of a Chief of Staff, ensuring the CEO's office runs smoothly while advancing strategic priorities across the organization.

Key Responsibilities

1. Executive & Administrative Support

  • Manage and optimize the CEO's calendar, appointments, and travel arrangements.
  • Prepare reports, presentations, briefs, and meeting minutes.
  • Act as a gatekeeper for the CEO by managing correspondence, inquiries, and priorities.
  • Ensure the CEO is well-prepared for meetings, events, and business trips.

2. Strategic Coordination

  • Track key projects and strategic initiatives, ensuring alignment with the CEO's goals.
  • Develop dashboards, trackers, and reports on organizational progress.
  • Conduct research and prepare briefing notes to support CEO decision-making.
  • Follow up with stakeholders to ensure action items are completed.

3. Project & Meeting Management

  • Support cross-departmental initiatives, ensuring deliverables are on time.
  • Assist in preparing agendas, documentation, and follow-ups for management or board meetings.

4. Communication & Stakeholder Engagement

  • Draft and edit correspondence, emails, and presentations on behalf of the CEO.
  • Coordinate internal communications, including CEO updates to staff.
  • Serve as a first point of contact for high-level stakeholders, ensuring timely responses and follow-up.

5. Operational Excellence

  • Identify process improvements to enhance efficiency of the CEO's office.
  • Implement systems to track priorities, KPIs, and performance metrics.
  • Uphold the highest standards of confidentiality and discretion.

Qualifications

  • Bachelor's degree in Business Administration, Management, or a related field.
  • Proven experience as an Executive Assistant, Chief of Staff, or in a similar role.
  • Strong organizational and time-management skills, with the ability to manage multiple priorities.
  • Excellent written and verbal communication skills in English and Chinese (required) ; French is considered a strong bonus .
  • High level of discretion, professionalism, and problem-solving ability.
  • Proficiency in Microsoft Office Suite and productivity tools.

Preferred Skills

  • Exposure to strategic planning, project management, or business operations.
  • Ability to work independently, anticipate needs, and drive follow-ups.
  • Strong interpersonal skills to manage relationships across all levels.
  • Adaptability and resilience in a fast-paced, multicultural environment.

Positioning

This role is ideal for a highly capable Executive Assistant who is ready to step beyond administration into strategic coordination . It offers a career pathway toward a future Chief of Staff position , while delivering immediate impact by ensuring both the CEO's daily effectiveness and the company's broader alignment.

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