Executive Assistant to CEO

1 week ago


Singapore ITS SCIENCE & MEDICAL PTE LTD Full time

**Roles & Responsibilities**

**_Senior Management Liaison _**
- Acts as an adjunct member of the Executive Team, assisting with meeting scheduling and attendance.
- Helps coordinate agendas to achieve business outcomes.
- Collaborates with the finance department to prepare necessary reports.

**_Executive Support _**
- Handles a wide range of administrative tasks for the CEO, including managing a busy appointment calendar, drafting and preparing sometimes confidential correspondence, arranging comprehensive travel plans, itineraries, and agendas, and compiling documents for travel-related meetings.
- Communicates on behalf of the CEO with internal and external stakeholders regarding programmatic initiatives.
- Researches, prioritizes, and addresses incoming issues and concerns directed to the CEO, including sensitive or confidential matters, and determines the appropriate course of action, referral, or response.
- Facilitates smooth communication between the CEO’s office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management.
- Works closely and effectively with the CEO to keep them well-informed of upcoming commitments and responsibilities, following up as needed.
- Provides leadership in building relationships essential to the organization’s success and manages various special projects for the CEO.
- Completes critical deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that enable the CEO to lead the company effectively.
- Prioritizes conflicting needs, handles matters promptly and proactively, and ensures projects are followed through to successful completion, often under deadline pressure.
- Supports administrative tasks within human resource functions.

**Qualifications**
- Excellent organizational skills demonstrated by the ability to manage and prioritize multiple tasks seamlessly with meticulous attention to detail.
- Strong interpersonal skills enabling effective relationship-building with stakeholders, both internal (staff) and external partners.
- Exceptional written and verbal communication skills at an expert level.
- Proven proactive problem-solving abilities with strong decision-making capabilities.
- Demonstrates emotional maturity.
- Highly resourceful team player who can also work effectively independently.
- Track record of handling confidential information discreetly, with adaptability to manage competing demands.
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
- Forward-thinking individual who actively identifies opportunities and proposes innovative solutions.

**Education and Experience Requirements**:

- At least a Bachelor's degree, ideally in Science discipline.
- Relevant work experience: 6 to 10 years supporting C-level executives or senior management in a dynamic SME environment.
- Experience and interest in internal and external communications, as well as partnership development.
- Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.



  • Singapore Skyone Business Consultancy Pte Ltd Full time

    **Position Summary**: Reporting directly to CEO, the Executive Assistant to CEO provides executive, administrative support to CEO. The Executive Assistant serves as the primary point of contact for internal and external communications on all matters pertaining to the CEO. The Executive Assistant serves as a liaison to the CEO and senior management team,...


  • Singapore ACCURON TECHNOLOGIES LIMITED Full time

    The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Management Team and managing the organization’s office operations. **Key Responsibilities**: - Manage time schedule and provide administrative support to CEO and selected Executive Management Team members - Serve as the...


  • Singapore ISTIO CAPITAL PTE. LTD. Full time

    Job DescriptionWe are seeking an exceptional individual to join our team as a Personal Assistant to the CEO. As a key member of our organization, you will be responsible for providing administrative and personal support to our CEO, ensuring seamless day-to-day operations and facilitating strategic decision-making.The ideal candidate will possess excellent...


  • Singapore LEGATCY SG PTE. LTD. Full time

    **General Duties**:Your responsibilities as an **Executive Assistant to the CEO **will include, but not limited to, (CEO will give relevant instructions): - Reporting directly to the CEO and providing executive, administrative, and development support - Acting as the point of contact for the CEO among executives, employees, clients, and other external...


  • Singapore OMS OILFIELD SERVICES PTE. LTD. Full time

    The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and...


  • Singapore STANFORD MANPOWER Full time

    About the RoleAs a Personal Assistant to the CEO at Stanford Manpower, you will be responsible for providing expert support to the CEO, ensuring the smooth operation of daily tasks and projects.This is an exciting opportunity for a highly skilled and experienced professional to join our team and make a significant impact. If you have a strong background in...


  • Singapore AVA GLOBAL PTE. LTD. Full time

    Job OverviewAVA GLOBAL PTE. LTD. is seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to our CEO.Key ResponsibilitiesProvide full spectrum of secretarial support to the Chairman & CEO, including emails, meeting arrangement, and preparation of reports, documents, and presentation materials.Arrange...

  • Executive Assistant

    4 days ago


    Singapore National Skin Cancer Centres Full time

    **Executive Assistant / Personal Assistant to the CEO** - Reporting to an inspirational and well-respected CEO - Rapidly growing organisation within the Health Care sector - Based in Singapore with office / work from home hybrid - This is an exciting opportunity for an experienced Executive Assistant/ PA to join an international organisation and support a...


  • Singapore Elven Full time

    Position Title: Business Assistant to CEO Work Location: Singapore Reporting To: CEO Job Responsibilities: Information Communication and Coordination: Assist the CEO in establishing an efficient communication mechanism among various departments within the company, convey and implement all decision-making instructions. Track the work progress of each...


  • Singapore SHIOK MEATS PTE. LTD. Full time

    **Position**: - Full-time - Singapore **Required background/skills**: - Bachelor's degree in any discipline and at least three years of secretarial and administrative experience in a similar capacity. - Possess excellent organizational, planning, and multi-tasking skills. - Proficient both in oral and written communication (English). **Preferred...

  • Executive Assistant

    1 week ago


    Singapore BENCHMARK STAFFING SOLUTIONS Full time

    **About Our Client** Our client is the world’s largest independent feeder carrier. Operating a fleet of more than 100 vessels, they present a healthy mix of vessels, they are able to run both shuttle services as well as longer relay services centred around main transhipment hubs, serving all types of cargo needs. Our client operates throughout Asia,...


  • Singapore SGP HEALTHCARE INVESTMENTS PTE. LTD. Full time

    Roles & ResponsibilitiesJoin Our Team and Shape the Future of the Medical-Aesthetics IndustryClearSk Healthcare Group is an international aesthetics clinic chain headquartered in Singapore, with presence in Shanghai, Hangzhou and now Kuala Lumpur. We are a reputable provider of advanced aesthetic treatments and skincare solutions. Our dedication to...


  • Singapore FCS CAREERS PTE. LTD. Full time

    Roles & ResponsibilitiesAbout the CompanyOur Client is a private investment firm specializing in asset management and financial growth strategies.ResponsibilitiesWe are looking for a professional and resourceful Executive Assistant to provide strategic and administrative support to the CEO.Manage and optimise the CEO's calendar, ensuring seamless...


  • Singapore TPGI PTE. LTD. Full time

    **Job Title: Executive Assistant / CEO Apprentice (Events & Technology) Location: Singapore Company Overview: TPGI Pte Ltd is a leading conference and corporate training company established in Singapore since 2002 with events throughout Southeast Asia. **Job Description**: We are seeking a highly motivated Executive Assistant to provide personalized...


  • Singapore EMPOWER PARTNERS SEARCH PTE. LTD. Full time

    **Key Responsibilities**: - **Executive Support**:Provide comprehensive administrative support to the CEO, including managing schedules, coordinating meetings, and handling correspondence. - **Stakeholder Liaison**:Serve as the primary point of contact between the CEO, Board members, family shareholders, and key external parties. - **Financial...


  • Singapore CELLRESEARCH CORPORATION PTE. LTD. Full time

    Job Description & Requirements - About The Company _ CellResearch Corporation (CRC) was founded in 2002 as a contract research provider focusing on skin cells. In 2004, the company made the discovery that the umbilical cord lining of mammals was an abundant source of both mesenchymal and epithelial stem cells. Today, the company owns this technology through...

  • Executive Assistant

    1 week ago


    Singapore GDMC Full time

    GDMC Pte. Ltd. is a venture-funded, next generation Genetic Medicines design and manufacturing organization focused on reducing time to patient in partnership with leading-edge therapeutics developers. We achieve that goal by partnering with and supporting early stage companies and investigators by bringing our expertise to bear on designing a novel modality...


  • Singapore SGP HEALTHCARE INVESTMENTS PTE. LTD. Full time

    **_Join Our Team and Shape the Future of the Medical-Aesthetics Industry! _** ClearSk Healthcare Group is an international aesthetics clinic chain headquartered in Singapore, with presence in Shanghai, Hangzhou and now Kuala Lumpur. We are a reputable provider of advanced aesthetic treatments and skincare solutions. Our dedication to excellence and...


  • Singapore AMPLE SOLUTIONS PTE. LTD. Full time

    **Why Join Us?** - Attractive remuneration package - Career development and progression - Central working location - Employee benefits The incumbent plays an important role in supporting the overall management and operations of the organization. This role requires a dynamic and results-oriented professional with proven experience in operations management,...


  • Singapore Builder.ai - What would you Build? Full time

    **About the Role** We’re seeking a highly organized, proactive Executive Assistant (EA) to the Global CEO in a fast-paced tech startup. This role demands exceptional scheduling, travel coordination, and administrative support, ensuring the CEO operates at peak efficiency. Availability outside traditional office hours may be required. The role required 3...