Executive Assistant to CEO

1 month ago

Singapore BLAZECLAN TECHNOLOGIES PTE. LTD. Full time
Roles & Responsibilities

Executive Assistant to CEO – IT Cloud Company


We are looking for Executive Assistant to CEO to be a part of our
#blazeclan Singapore team


This is an exciting opportunity for a qualified professional with an overall 4+ years of experience to join and add value to one of the Fastest Growing BIC (Born in the Cloud) company. We would like to hire enthusiastic people who thrive on taking on challenging roles in order to give them an opportunity to hone new skills and try novel approaches. As we are growing, we embrace diversity in thought, contribution and are committed to providing an equitable work environment.


As the Executive Assistant reporting to the CEO, you'll be responsible for providing
a high-level administrative-secretarial support to the CEO, managing their schedule, arranging meetings, coordinating travel, and handling confidential information with discretion.
You'll act as a gatekeeper, screening communications and managing relationships with internal and external stakeholders.


Location: Central Business District (CBD), Singapore
Job Type: Full-Time

Only Singaporean / SG PR need to apply

Experience: 4 - 5 years of relevant experience

Salary Range: 4,000 SGD – 6000 SGD

Responsibilities:

  • Act as the point of contact for the internal and external communications, maintaining professionalism and confidentiality in every interaction.
  • Manage the CEO’s calendar, including scheduling meetings,appointments, and travel plans.
  • Collaborate with internal and external stakeholders, building strong relationships.
  • Prepare and edit various documents.
  • Being in charge of various payments.
  • Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
  • Arrange travel itineraries, accommodations, and logistics for the CEO.
  • Coordinate events, conferences, and other professional engagements.
  • Anticipate the executive's needs, proactively addressing administrative and logistics challenges.
  • Oversee office inventory, ensuring necessary office supplies are stocked and ordered as needed.
  • Liaise with vendors and service providers, including negotiating contracts and managing relationships.
  • Manage incoming and outgoing mail and courier services, ensuring timely distribution and dispatch.
  • Assist with the on-boarding / off-boarding of new employees, equipping them with the necessary working tools and supplies.
  • Conduct research to support the CEO’s decision-making.
  • Undertake additional duties as assigned.

Qualifications:

  • Education: Diploma or equivalent qualification.
  • Experience: 4-5 years as an Executive Assistant or in a similar role supporting senior executives (secretarial & administrative experience).
  • Skills:
    • Excellent organizational and time-management skills.
    • Strong written and verbal communication abilities.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Ability to multitask and prioritize tasks efficiently.
    • Strong problem-solving skills and attention to detail.
    • High level of discretion and confidentiality.
  • Personal Attributes:
    • Professional demeanour and appearance.
    • Ability to work independently and as part of a team.
    • Proactive and adaptable to changing needs and priorities.
    • Strong interpersonal skills and ability to build relationships at all levels.
    • Excellent written and verbal communication skills.

Additional Information:

  • Location: This position is based in the Central Business District (CBD)
  • Working Hours: Standard business hours, with occasional flexibility required for after-hours support.
  • Benefits:
  • Competitive salary and benefits package, commensurate with experience.
  • Opportunities for professional growth and a collaborative, diverse work environment.

If you meet the qualifications and are interested in joining a dynamic and fast-paced environment, please submit your resume and a cover letter detailing your experience and suitability for the role.

We are Great Place to Work certified. Join us and commit to work in an ambiance that is free of prejudices. If you think you could be the perfect fit for us, then take the leap and apply today Let us know at: katarzyna.k@blazeclan.com

We would love to hear from you


Tell employers what skills you have

Outlook
Ability to Multitask
Microsoft Office
Verbal Communication
verbal communication skills
written communication skills
Ability To Work Independently
Travel Arrangements
Interpersonal Skills
Adaptable
maintain confidentiality
managing relationships
Cross-cultural Communication Skills
Administrative Support
Building Relationships
Organization Skills
Scheduling
Excellent Interpersonal Communication Skills
Team Work
High Level of Confidentiality

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