![TOOKITAKI HOLDING PTE. LTD.](https://media.trabajo.org/img/noimg.jpg)
Executive Assistant to CEO
4 weeks ago
Role: Executive Assistant to CEO & COO (6 Months Contract)
Reporting directly to the CEO and COO, the Executive Assistant provides executive, administrative, and development support to the founders. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the founders. The Executive Assistant serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. He or She must handle confidential documents and information with discretion.
Responsibilities:
- Assists the CEO/COO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; ensure meticulous travel planning (including visa applications), conduct thorough preparation of itineraries and agendas and meeting documentation.
- Act as the point of contact between the executives and internal/external clients.
- Communicates with the general staff on the CEO’s and COO’s behalf and coordinates logistics with highlevel meetings both internally and externally.
- Coordinate and manage meetings and strategic activities with the Management Team and team members.
- Own the planning and execution of key events, such as Quarterly Management Business Reviews, from logistics to attendee management and content preparation.
- Act as a liaison with the Board of Directors, maintaining discretion and governance in all interactions and communications.
- Conducts specific projects outlined by CEO/COO
- Prepares reports, letters, proposals as directed by CEO/COO
- Supports CEO and COO in his/her external commitments related, including service on external boards, committees and other groups.
- Participate actively in management meetings, aiding in agenda coordination and action item follow-up, to facilitate a collaborative executive team environment.
- Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
- Assists in office management duties where applicable
- Exposure to HR activities as additional development where possible.
- Any other duties assigned by superior.
Requirements:
- At least 5 years secretarial/office administration experience serving Executives.
- Proficient in computer skill; Google Workspace, MS Words, MS Excel, PowerPoint etc
- Fluent in English, both spoken and written.
- A good team player with strong interpersonal skills
- Meticulous with good organizational and planning skills
- Good etiquette, pleasant composure and a positive working attitude
- Ability to work with minimum supervision
- Proven ability to work well in teams
- Keen understanding of stakeholder management & building organizational support
- Detail Oriented, pro-active and a self-starter
Tell employers what skills you have
Outlook
Microsoft PowerPoint
Microsoft Excel
Customer Experience
Travel Arrangements
Interpersonal Skills
Critical Thinking
Office Management
Administration
PowerPoint
Administrative Support
Team Player
Travel Planning
Scheduling
Stakeholder Management
-
Executive Assistant to The CEO
2 weeks ago
Singapore AL WEALTH PARTNERS PTE. LTD. Full timeOur offerWe offer an outstanding opportunity for a highly motivated Executive Assistant to play a key role in the evolution of a fast-growing and highly respected company. You will join a market leader in wealth and asset management. You will develop a oneonone working relationship with our cofounders/CEO/CIO and seize a unique opportunity to learn from...
-
Executive Assistant to The CEO
2 weeks ago
Singapore 3H AIRCONDITIONING & ENGINEERING PTE LTD Full timeWe are looking for an Executive Assistant to our CEO to join our company. If you are selected, you will play a crucial role in supporting our CEO to manage the company's operations and drive strategic growth. Your remuneration offered will commensurate with your experience and suitability for the role.Job Scope: Managing the CEO's calendar, appointments, and...
-
Executive Assistant
2 months ago
Singapore SEARCH STAFFING SERVICES PTE. LTD. Full timeRoles & ResponsibilitiesWe are representing our client, a medical device start-up company in Singapore. Executive Assistant (CEO Office)Responsibilities: Completes a broad variety of administrative tasks for the CEO including: managing an active calendar of appointments; composing and preparing correspondence that is sometimes...
-
Executive Assistant
4 weeks ago
Singapore SEARCH STAFFING SERVICES PTE. LTD. Full timeRoles & ResponsibilitiesWe are representing our client, a medical device start-up company in Singapore. Executive Assistant (CEO Office)Responsibilities: Completes a broad variety of administrative tasks for the CEO including: managing an active calendar of appointments; composing and preparing correspondence that is sometimes...
-
Executive Assistant to CEO
2 weeks ago
Singapore TECHNOLOGY SERVICES GROUP PTE. LTD. Full timeResponsibilities: Manage the CEO's schedule, including coordinating meetings, appointments, and travel arrangements Act as the primary point of contact for the CEO and handle a wide range of communication on behalf of the CEO Assist with the preparation of presentations, reports, and other materials as needed Handle a variety of administrative tasks, such as...
-
Executive Assistant
2 weeks ago
Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full timeExecutive Assistant: Work directly with the CEO to support all aspects of his daily work routine. Maintain CEO's calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements. Handle urgent requests and changes in relation to meetings with CEO. Serve as a liaison between CEO, Exco Team, internal and external...
-
Executive Assistant to CEO
2 weeks ago
Singapore Premium Leads Pte Ltd (Singapore) Full timeCompanyPremium Leads Pte Ltd (Singapore)DesignationExecutive Assistant to CEO (Intern)Date Listed28 Apr 2023Job TypeEntry Level / Junior Executive, Experienced / Senior Executive Intern/TSJob PeriodImmediate Start, For At Least 3 MonthsProfessionMarketing / Public RelationsIndustryAdvertising / Event / ExhibitLocation NameTemasek Boulevard, Suntec Tower 2,...
-
Executive Assistant to The CEO
2 weeks ago
Singapore ClearSK Healthcare Pte Ltd Full time_Join Our Team and Shape the Future of the Medical-Aesthetics Industry_ClearSk Healthcare Group is an international aesthetics clinic chain headquartered in Singapore, with presence in Shanghai, Hangzhou and now Kuala Lumpur. We are a reputable provider of advanced aesthetic treatments and skincare solutions. Our dedication to excellence and personalized...
-
Senior Executive to CEO
2 weeks ago
Singapore TALENTS@WORK PTE. LTD. Full timeSenior ExecutiveReports to Chief Executive Officer21 Days AL + 8 Days Flexi-benefitAWS + PBSummaryAssisting the Chief Executive Officer in administrative and service development work, handling of complex duties and sensitive information. Ensuring smooth-running of the CEO's office, helping the CEO to conduct research on areas of growth for the organisation,...
-
Personal Assistant to CEO
2 weeks ago
Singapore HOIDI INTERNATIONAL PTE. LTD. Full timeAct as the first point of contact for the CEO Screen and deal with incoming mails, faxes; and post/generate/draft correspondence/letter on behalf of CEO and setting appointments as required Providing a bridge to smooth communication between CEO and internal departments and support the Top Management on fundamentals daytoday running of the Company by liaising...
-
Pa to CEO and Executive Assistant
2 weeks ago
Singapore CELLRESEARCH CORPORATION PTE. LTD. Full timeJob Description & Requirements About The Company _CellResearch Corporation (CRC) was founded in 2002 as a contract research provider focusing on skin cells. In 2004, the company made the discovery that the umbilical cord lining of mammals was an abundant source of both mesenchymal and epithelial stem cells. Today, the company owns this technology through a...
-
PA to CEO and Executive Assistant
4 weeks ago
Singapore CELLRESEARCH CORPORATION PTE. LTD. Full timeRoles & ResponsibilitiesJob Description & RequirementsAbout The CompanyCellResearch Corporation (CRC) was founded in 2002 as a contract research provider focusing on skin cells. In 2004, the company made the discovery that the umbilical cord lining of mammals was an abundant source of both mesenchymal and epithelial stem cells. Today, the company owns this...
-
PA to CEO and Executive Assistant
4 weeks ago
Singapore CELLRESEARCH CORPORATION PTE. LTD. Full timeRoles & ResponsibilitiesJob Description & RequirementsAbout The CompanyCellResearch Corporation (CRC) was founded in 2002 as a contract research provider focusing on skin cells. In 2004, the company made the discovery that the umbilical cord lining of mammals was an abundant source of both mesenchymal and epithelial stem cells. Today, the company owns this...
-
CEO Assistant
2 weeks ago
Singapore JDK CORPORATE PTE. LTD. Full timeReport to CEOCurrent team size: 100+ peopleResponsibilities:Assist CEO to manage the daily operation and strategic planning of overseas BU.Responsible for making and supervising the implementation of overseas BU development plans and goalsCoordinate the work of different departments to ensure the smooth operation of the company.Responsible for the financial...
-
Executive Assistant to The CEO
2 weeks ago
Singapore ID INTEGRATED PTE. LTD. Full timeWork directly with the CEO to support all aspects of his daily work routine. Maintain CEO's calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements. Handle urgent requests and changes in relation to meetings with CEO. Act as the point of contact between the manager and internal/external clients Screen and...
-
Executive Assistant to The CEO Apac
2 weeks ago
Singapore Athletic Greens Full timeABOUT US:Built around our mission, we started Athletic Greens more than a decade ago as a way to bring comprehensive and convenient daily nutrition to just about everybody. Originators of the Essentialist Nutrition movement, our philosophy is to focus on a very small number of products based on what the latest science indicates is essential to human...
-
Ea to CEO
2 weeks ago
Singapore Page Personnel Full timeWell established and stable organization Autonomous role in office management and executive supportAbout Our Client:Our Client is an established asset management company with regional presence in Asia, headquartered in Hong Kong. As they are expanding into the Singapore market, they are seeking a highly organised and efficient Executive Assistant to the CEO...
-
Executive Assistant to CEO
1 month ago
Singapore BLAZECLAN TECHNOLOGIES PTE. LTD. Full timeRoles & ResponsibilitiesExecutive Assistant to CEO – IT Cloud CompanyWe are looking for Executive Assistant to CEO to be a part of our #blazeclan Singapore team!This is an exciting opportunity for a qualified professional with an overall 4+ years of experience to join and add value to one of the Fastest Growing BIC (Born in the Cloud) company. We would...
-
Special Assistant to CEO
2 weeks ago
Singapore RECRUITPEDIA PTE. LTD. Full time**Our client is a local investment company. Due to their current expansion plan, they are looking for a Special Assistant to CEO to join their Admin Team, in hopes of developing the current high performing team. They are located in the Central area - easily accessible.Duties of Special Assistant to CEO:Serve as the primary liaison between CEO and...
-
CEO Business Assistant
4 weeks ago
Singapore KELLY ORIENTAL SKINCARE PTE. LTD. Full timeRoles & ResponsibilitiesCEO Business Assistant Responsibilities:- Strive to be a CEO Business Assistant. Able to form a connecting link between the preceding and the following and achieve all-round services- Provide full administrative/secretarial support to the GM, business support (including travel arrangements, managing daily calendar & schedules,...