Executive Assistant to The CEO

2 weeks ago

Singapore AL WEALTH PARTNERS PTE. LTD. Full time

Our offer


We offer an outstanding opportunity for a highly motivated Executive Assistant to play a key role in the evolution of a fast-growing and highly respected company.


  • You will join a market leader in wealth and asset management.
  • You will develop a oneonone working relationship with our cofounders/CEO/CIO and seize a unique opportunity to learn from bestinclass talents.
  • You will be given an opportunity to be incentivized based on the Company's growth.
  • We support worklife balance, for motivated individuals who want to build their career in the wealth management industry and be mentored by seasoned and wellregarded banking/investment founders of the company.

Your role


The Executive Assistant is responsible for providing comprehensive support to the CEO, the CIO, and the Board of Directors, and managing the company's office operations.


  • Complete a broad variety of administrative and operational tasks that facilitates the CEO and CIO's leadership of the company, including:
  • Work closely with the CEO and the CIO to keep them well informed of upcoming commitments and responsibilities. Act as a "barometer" for the CEO and the CIO, having a sense for the issues taking place in the environment and keeping them updated. Anticipate CEO and CIO's needs in advance of meetings, conferences, travels, etc.
  • Managing and coordinating CEO and CIO's extremely active schedule.
  • Make direct travel arrangements, e.g. flights, hotel bookings, etc. for CEO and CIO's travels, itineraries, and agendas.
  • Taking care of the endtoend meeting process including setting up the meeting facilities, taking minutes, preparation of refreshments, and development of presentations
  • Developing, compiling, and distributing presentation materials for CEO and CIO meetings.
  • Monitoring and completing CEO and CIO expense reports.
  • Develop and maintain a filing system for CEO and CIO's office.
  • Collaborate with the Executive Team to coordinate the CEO and CIO's activities as and when required. Follow up on & updated Outlook on contacts made by them to keep track of and cultivate ongoing relationships.
  • Coordinate all Executive Team meetings and assist staff meetings and events as needed.
  • Provide event management support as requested and hospitality to all guests to help create a welcoming environment.
  • Answering main phone line and respond to inquiries, welcoming and receiving guests, etc.
  • Supporting in other office operations, i.e., Monitoring of office, pantry, and general supplies, assist in collecting and distributing mails.
  • Take care of the company's office, e.g., replenish office materials such as printer supplies, paper, office supplies, pantry supplies, etc.

Your profile

  • Possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in any field, with a degree in psychology a plus.
  • At least 5 years of relevant working experience supporting C-Level Executives.
  • Handson with strong organizational skills and excellent in time management.
  • Able to prioritize multiple tasks seamlessly with excellent attention to detail, and to complete a high volume of tasks and projects with little or no guidance.
  • Display an entrepreneurial mindset, able to quickly adapt and switch gears at a moment's notice.
  • Dedicated, takes pride in top quality work.
  • Required language(s): English, Chinese (written and oral Mandarin a must, and Cantonese an asset)
  • A keen interest and/or exposure to philanthropy matters is a plus.

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