Executive Assistant
4 weeks ago
We are representing our client, a medical device start-up company in Singapore.
Executive Assistant (CEO Office)
Responsibilities:
- Completes a broad variety of administrative tasks for the CEO including: managing an active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
- Communicates directly, and on behalf of the CEO, with CEOs of portfolio companies and others, on matters related to CEO’s programmatic initiatives
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
- Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Work closely with and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company
- Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
- Support administrative task in the human resource functions
- Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetingsAssists in coordinating the agenda of CEOs of portfolio in delivering business outcomes
- · Works with finance department to prepare fundraising activities or portfolio companies
Requirements:
- Bachelor’s degree in relevant discipline
- Strong work tenure: 5 to 10 years of experience supporting C-level Executives
- Experience and interest in internal and external communications, partnership development
- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat
Interested applicants, kindly forward a copy of your updated profile in WORD document to hr@searchstaffing.com.sg stating your current and expected remuneration together with notice period required by current employer.
EA Personnel Registration No: R1112468
Tell employers what skills you have
Outlook
Microsoft PowerPoint
Leadership
Microsoft Office
Microsoft Excel
Travel Arrangements
Interpersonal Skills
Fundraising
Arranging
Administration
PowerPoint
Adobe Acrobat
Human Resource
Administrative Support
Scheduling
Bridge
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