High-Level Administrative Professional for CEO

4 days ago

Singapore ROSEONLY (SINGAPORE) PTE. LTD. Full time
Job Overview

The Executive Assistant to the CEO plays a pivotal role in ensuring the smooth operation of daily activities, acting as a trusted liaison between the CEO and internal teams. This high-level administrative professional requires exceptional organizational skills, discretion, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities:

  • Administrative Support
    • Manage and maintain the CEO's schedule, including appointments, meetings, and travel arrangements, ensuring seamless coordination with internal teams.
    • Coordinate internal and external meetings, agendas, minutes, and follow-ups are completed in a timely manner.
    • Handle confidential correspondence, documentation, and presentations with the utmost care and discretion.
    • Screen and prioritize incoming communication (emails, calls, and messages) to ensure prompt attention to critical matters.
  • Travel and Logistics
    • Plan and organize complex travel itineraries, accommodations, and transport for the CEO, ensuring minimal disruptions to the organization.
    • Prepare travel expense reports and facilitate timely reimbursements, streamlining financial processes.
  • Relationship Management
    • Serve as the primary point of contact between the CEO, internal teams, and external stakeholders, fostering strong relationships and effective communication.
    • Build and maintain professional relationships on behalf of the CEO, enhancing the organization's reputation and credibility.
  • Project and Task Management
    • Assist in managing special projects, tracking deliverables, and meeting deadlines, ensuring project success and efficient resource allocation.
    • Conduct research, prepare reports, and provide insights to aid decision-making, driving business growth and development.
  • Personal Support
    • Provide personal support to the CEO, managing family logistics, personal appointments, and other non-business-related activities, promoting work-life balance.
    • Oversee personal purchases, property management, and other ad hoc duties as needed, ensuring seamless coordination with the CEO's personal life.

Required Skills and Qualifications:

  • Experience as an Executive Assistant or in a similar role is highly desirable.
  • Exceptional time management, organizational, and multitasking skills are essential for success in this role.
  • A high degree of discretion and confidentiality is required to handle sensitive information and maintain trust with the CEO and internal teams.
  • Excellent verbal and written communication skills are necessary for effective collaboration and stakeholder engagement.
  • Proficiency in office software and scheduling tools is expected, with a focus on maximizing efficiency and productivity.
  • Strong problem-solving skills and a proactive approach to challenges are vital for driving results and improving processes.
  • Flexibility to adapt to changing priorities and work under pressure is essential for success in this dynamic role.

We offer a competitive salary range of SGD 4,000 - 6,500 per month, commensurate with experience and qualifications, along with a comprehensive benefits package and opportunities for career growth and development.

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