Executive Support Professional to CEO
7 days ago
OMS Oilfield Services PTE. LTD. is seeking an experienced Executive Support Professional to provide high-level administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO, this individual will provide executive support in a one-on-one working relationship, serving as a liaison to the board of directors and senior management teams.
About the Role
This role involves providing administrative support to the CEO, including managing sensitive matters with confidentiality and discretion. The ideal candidate will schedule and organize meetings and appointments, keep track of daily tasks, deadlines, and events, and prepare Word, Excel, PowerPoint presentations, agendas, reports, and other documents in support of organizational objectives.
Key Responsibilities
- Manage complex calendars and schedules, resolving scheduling issues
- Prepare and arrange travel, visas, transport, and accommodation for executives and prepare expense reports
- Screen incoming telephone calls, take and deliver accurate messages, respond to requests, and refer non-routine calls to the appropriate staff
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
- Assist in preparing and managing presentation materials and reports
- Respond to emails/texts/phone calls, including contact outside normal business hours
- Welcome the Executive's guests by greeting them, answering or directing inquiries
- Support branding activities for internal/external communications, including website presentations and corporate Identity
- Assist to manage vendors relating to administrative matters
Requirements
The successful candidate will possess excellent written and verbal communication skills, strong administrative and organizational abilities, and the ability to maintain confidentiality and exercise good judgment in diverse situations. This position requires the ability to work well under pressure, prioritize tasks effectively, and meet deadlines. The ideal candidate will have experience in a similar role, preferably in an entrepreneurial environment.
A competitive salary range for this position is between $120,000 - $180,000 per annum, depending on qualifications and experience.
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