Administrative Support Professional

10 hours ago

Singapore CELLRESEARCH CORPORATION PTE. LTD. Full time
About the Company

CellResearch Corporation (CRC) is a renowned contract research provider specialising in skin cells. Founded in 2002, the company made a groundbreaking discovery that the umbilical cord lining of mammals is an abundant source of both mesenchymal and epithelial stem cells.

The company owns this technology through a family of patents and holds the rights to commercialise it in most major markets globally.

CRC's subsidiary, CellResearch Consumer Health, produces innovative skin and hair care products using cord lining stem cell media. These products are used in medical hair and aesthetic clinics for in-office treatments and as part of an at-home anti-aging skincare regime.

About the Position

We are seeking an experienced Executive Assistant/Personal Assistant to provide comprehensive support to our CEO, the Executive Management Team, and manage the organisation's office operations.

The ideal candidate should have previous experience in an Executive Assistant or similar role, with strong organisational and time management skills, be tech savvy, and excellent at managing travel arrangements.

Job Responsibilities
  • Provide administrative support to the CEO, including calendar management, meeting coordination, and correspondence.
  • Organise extensive travel arrangements for the CEO, Founding Partners, Executive Management Team, and sales and distribution team.
  • Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up and redirecting matters as necessary.
  • Document event requests, objectives, and operating requirements, adhering to budget requirements for review.
  • Sourcing of venues, coordinate conferences and events as an in-house corporate event planner globally.
  • Process travel expenses and reimbursements for the CEO.
  • Greet visitors, prepare drinks, and provide support when required.
  • Manage mail and incoming and outgoing correspondence, initiate actions to respond or direct messages for managers.
  • Handle incoming calls and direct them to the respective parties.
  • Liaise with the Finance department on the submission of monthly invoices/tax invoices, credit card statements, and billings in a prompt manner.
  • Manage the office filing system and update the leave management system via HR Easily to efficiently handle documentation and capture leave records.
Requirements
  • Diploma and/or Degree in any discipline.
  • At least 5 years of Executive Assistant/Personal Assistant experience to the Executive Management.
  • Proficiency in MS Office applications, not limited to Teams, Zoom, Dropbox.
  • Proficiency in spoken and written English.
  • Fast learner, good team player, and possess strong interpersonal & communication skills.
  • Problem solver, positive mindset, and willing to learn attitude.
  • Organised, resourceful, and ability to multi-task and work under pressure.
  • High level of initiative and being proactive.
  • Discretion and confidentiality in handling sensitive information.
Estimated Salary: SGD 80,000 - SGD 100,000 per annum

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