Executive Assistant to CEO
1 week ago
Job description
Job Overview
The Executive Assistant (PA) to the CEO provides high-level administrative support, ensures the smooth operation of daily activities, and acts as a trusted liaison. The ideal candidate will exhibit exceptional organizational skills, discretion, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Key Responsibilities:
Administrative Support
- Manage and maintain the CEO’s schedule, including appointments, meetings, and travel arrangements.
- Coordinate internal and external meetings, ensuring agendas, minutes, and follow-ups are completed.
- Handle confidential correspondence, documentation, and presentations.
- Screen and prioritize incoming communication (emails, calls, and messages).
Travel and Logistics
- Plan and organize complex travel itineraries, accommodations, and transport for the CEO.
- Prepare travel expense reports and ensure timely reimbursements.
Relationship Management
- Act as the point of contact between the CEO, internal teams, and external stakeholders.
- Build and maintain strong professional relationships on behalf of the CEO.
Project and Task Management
- Assist in managing special projects, tracking deliverables, and meeting deadlines.
- Conduct research, prepare reports, and provide insights to aid decision-making.
Personal Support
- Manage personal tasks, including family logistics, personal appointments, and other non-business-related activities.
- Oversee personal purchases, property management, and other ad hoc duties as needed.
Skills and Qualifications
- Experience as a Executive Assistant or in a similar role is preferred.
- Exceptional time management, organizational, and multitasking skills.
- High degree of discretion and confidentiality.
- Excellent verbal and written communication skills.
- Proficiency in office software and scheduling tools.
- Strong problem-solving skills and a proactive approach to challenges.
- Flexibility to adapt to changing priorities and work under pressure.
Tell employers what skills you have
Microsoft Office
Property Management
Ability To Work Independently
Travel Arrangements
Interpersonal Skills
Multitasking Skills
Relationship Management
Task Management
Attention to Detail
Time Management
Office Software
Administrative Support
Scheduling
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