High-Level Administrative Support Professional
1 day ago
We are seeking an experienced High-Level Administrative Support Professional to provide exceptional support to our Vice President of Finance and the Finance team.
Key Responsibilities- Provide administrative support, ensuring seamless coordination of calendars, travel arrangements, meetings, and events.
- Assist in preparing presentations, reports, and documents, maintaining accuracy and attention to detail.
- Plan and coordinate travel, including accommodations, transportation, passport/visa requirements, and expense tracking.
- Schedule and coordinate meetings, attendee communications, venue management, site coordination, audio/video setup, catering, and program material preparation.
- Handle confidential and sensitive information with professionalism and discretion.
- Collaborate with cross-functional teams for effective communication and information flow.
- Manage multiple tasks and deadlines, demonstrating organizational skills.
- Conduct research and compile data to support decision-making processes.
- Serve as a primary contact for internal and external parties, showcasing strong interpersonal and communication abilities.
- Contribute to special projects, demonstrating a proactive approach.
- 5+ years of executive assistant experience, preferably in a large, fast-paced environment, with C-level support experience.
- Demonstrated ability to work independently, analyze problems, and provide creative solutions.
- Experience handling multiple projects and meeting deadlines.
- Excellent written and verbal communication skills.
- Strong decision-making, interpersonal, and communication skills for interacting with various individuals while maintaining confidentiality.
- Flexibility and adaptability, with the ability to respond to last-minute changes.
- Extensive international travel management experience, including visa administration.
- Expertise in Microsoft Office suite products, including PowerPoint, Excel, Outlook.
- Experience with Concur expense systems.
The estimated salary for this role is $80,000 - $120,000 per year, based on industry standards and location.
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