Administrative Support Professional
2 weeks ago
We are seeking a highly organized and proactive Administrative Support Professional to join our team at Alter Domus. This is an exciting opportunity for a motivated individual to support the smooth running of our office and contribute to the success of our organization.
As an Office Coordinator, you will be responsible for providing administrative support to our Office Manager, ensuring the day-to-day operations of the office run smoothly. Your proactive approach to tasks and your ability to manage multiple priorities will be essential in maintaining a high level of efficiency and productivity within the office.
Key Responsibilities:
- Support the Office Manager to manage day-to-day office administrative operations ensuring smooth running of the office.
- Provide general support to visitors and ensure they receive a warm welcome.
- Organize and schedule internal meetings and appointments ensuring that all stakeholders are informed and prepared.
- Coordinate meeting room schedules and bookings to ensure seamless communication and collaboration.
- Sort, record, and distribute incoming mail and prepare outgoing mail to ensure timely delivery.
- Ensure security, integrity, and confidentiality of data and maintain a secure working environment.
- Maintain a hygienic, safe, and secure working environment and ensure all equipment is properly maintained and serviced.
- Monitor and maintain office supplies inventory to avoid stockouts and minimize waste.
- Coordinate with Operations, HR, and IT teams to ensure seamless onboarding and equipment setup for new joiners.
- Assist in the onboarding process for new joiners and ensure they have a smooth transition into the team.
- Participate in company events and contribute to the planning and execution of corporate events.
- Support Senior Managers in areas such as expense claims and travel arrangements.
Requirements:
- Diploma in Office Administration or related field and relevant experience in an administrative role.
- Proactive mindset, highly organized, attention to detail, collaborative, and able to manage multiple competing priorities.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic accounting and finance systems.
- Excellent communication and interpersonal skills with the ability to build strong relationships with colleagues and stakeholders.
We are committed to supporting your development and advancing your career. Our Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. Our global benefits include support for professional accreditations, flexible arrangements, generous holidays, and continuous mentoring along your career progression. Join us in our mission to make a difference in the financial services industry and become a part of our dynamic team at Alter Domus.
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