Assistant HR Executive
2 weeks ago
Job Scope:
- Maintain staff database by updating information accurately into HRMS
- Extract data from database and analyse data for business insights
- Prepare monthly reports timely and accurately
- Support HR team in activities leading to personnel record creation
- Support re-organisation exercises
- Ensure complete sets of documents are filed into e-Personal Record File according to established filing systems
- Implement periodic data quality checks to ensure accuracy and consistency of data
- Liaise with other departments to clean and replace erroneous values with correct values to maintain an accurate HR database
- Prepare letters for staff appointments, movements and HR related matters
- Support data requests from other departments, by obtaining relevant figures or data from Power BI Dashboards
Additional duties when required:
- Assist with account administration for HRMS
- Support team for system testing when a new system, module or update is rolled out
- Update pages on Intranet website as and when required
Requirements:
- Possess a Diploma in Human Resources or a related field is preferred
- Has some proven experience as a HR administrator or in a similar administrative role, demonstrating HR operations knowledge and attention to detail
- Experience with Human Resources Information Systems and other HR-related software will be beneficial
- Proficient in Microsoft Excel and comfortable working with numbers
- Basic knowledge of MS Word, Powerpoint and Power BI will be an advantage
- Meticulous, detail oriented & organised
- Have a high level of discretion and confidentiality in handling sensitive employee information
- Able to work independently and has good interpersonal skills
- Only shortlisted candidates will be notified.
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