HR - HR Executive / HR Assistant

4 days ago

Singapore ACTIVATE INTERACTIVE PTE LTD Full time
Roles & Responsibilities

Activate Interactive Pte Ltd ("Activate") is a leading technology consultancy headquartered in Singapore with a presence in Malaysia and Indonesia.Our clients are empowered with quality, cost-effective, and impactful end-to-end application development, like mobile and web applications, and cloud technology that remove technology roadblocks and increase their business efficiency.

We believe in positively impacting the lives of people around us and the environment we live in through the use of technology. Hence, we are committed to providing a conducive environment for all employees to realise their full potential, who in turn have the opportunity to continuously drive innovation.

We have opportunities for you to grow your career path and are looking for talented professionals to join our team.

Overall Role Objectives

To provide comprehensive administrative support to the HR team and the larger organisation in executing HR functions efficiently, with a focus on HR policies & processes administration and compliance, HR records and documentation management, foreign workers' passes administration, staff welfare and benefits administration, training co-ordination, and staff onboarding/offboarding.

The role aims to provide smooth HR operations while maintaining accurate records and facilitating effective communication with staff.

Additionally, the HR Executive / Assistant will assist in implementing HR initiatives that contribute to a positive workplace culture and organisational success.

Foreign Workers' Compliance Administration

Key Tasks:

· Handle the application, renewal, and cancellation of foreign workers' passes, including S Pass, Employment Pass, and Work Permit, as well as tax clearance and other related compliance matters.

· Liaise with relevant government authorities and manage the end-to-end application process, including addressing any additional compliance requirements.

HR Records & Documentation Management

Key Tasks:

· Manage and maintain staff E-files, ensuring that all staff records, contracts, and documentation are up-to-date.

· Ensure HR documentation is organised and stored confidentially.

· Ensure HR policies & processes are organized and filed systematically for easy retrieval. Where applicant, they should also be made available for staff general access and references.

· Assist in preparing employment contracts, termination paperwork, and onboarding/offboarding documentation.

· Maintain and update HR databases with staff details, ensuring data accuracy and confidentiality.

· Track staff changes such as promotions, terminations, and transfers.

· Generate and analyse HR data and reports as required.

HR Reports and Correspondence

Key Tasks:

· Assist in the preparation of HR reports, and official correspondence.

· Maintain accurate and timely updates of HR metrics for reporting purposes.

· Support the HR team with documentation for performance reviews and staff appraisals.

HR Calendar Event & Meeting Coordination

Key Tasks:

· Organise and schedule HR-related meetings, including interviews, performance reviews, and internal events.

· Coordinate HR events such as staff learning, onboarding programmes, HR roundtable with staff, and company-wide events.

· Assist with scheduling and ensuring proper documentation for all HR-related engagements.

Onboarding and Offboarding Process

Key Tasks:

· Onboarding for New Joiners:

i. Manage the onboarding process for new hires, including internships, ensuring a smooth transition into the company.

ii. Conduct new staff inductions to familiarise them with company policies and culture.

· Offboarding for Departing Staffs:

i. Handle offboarding procedures for departing staffs, ensuring compliance with exit protocols and finalising necessary paperwork.

ii. Conduct exit interviews to gather feedback and insights from departing staff.

Staff Queries and Support

Key Tasks:

· Respond to staff inquiries such as HR policies, benefits, procedures, payroll-related issues, etc.

· Provide timely and accurate information to staffs about company policies and processes.

Benefits Administration

Key Tasks:

· Assist in managing staff benefits programmes, including health insurance, wellness initiatives, etc.

· Process staff benefit enrolments, changes, and terminations.

Ensure staff receive timely communication regarding available benefits and respond to benefit-related inquiries.

Education & Certifications

Minimally a Diploma in Human Resources Management (or equivalent), with an Advanced Diploma or relevant HR certifications or administrative certifications (e.g., IHRP certification, Payroll Management, Advanced MS EXCEL Skills certification, etc) being highly advantageous.

Experience

1 to 4 years of experience in an HR support role, preferably with focus on tasks such as HR records and documentation management, HR event management/co-ordination, foreign workers' passes administration, and staff onboarding/offboarding.

Tell employers what skills you have

Influencing Skills
Talent Management
Leadership
Manpower Planning
Talent Acquisition
Assessing
Business Partnering
Translating
Compliance
HR Policies
Human Resource
Employee Relations
Performance Management
Strategic HR

  • HR Generalist

    4 weeks ago

    Singapore HR FOCUS Full time

    Roles & Responsibilities Location: Tuas (Company transport provided from Marsiling & Jurong East) Working Hours: Monday to Friday, 8:30 AM – 5:15 PMAre you passionate about HR and looking for a role where you can grow and make an impact? We're hiring an HR Executive to join our teamWhat You'll Do: Recruitment & Staffing – Post job ads, screen resumes,...

  • HR Generalist

    2 weeks ago

    Singapore HR FOCUS Full time

    Roles & Responsibilities Location: Tuas (Company transport provided from Marsiling & Jurong East) Working Hours: Monday to Friday, 8:30 AM – 5:15 PMAre you passionate about HR and looking for a role where you can grow and make an impact? We're hiring an HR Executive to join our teamWhat You'll Do: Recruitment & Staffing – Post job ads, screen resumes,...

  • Administrative Assistant with HR Focus

    7 days ago

    Singapore HR Focus Full time

    Job SummaryWe are seeking an experienced Administrative and HR professional to join our team. As an Admin cum HR Assistant, you will provide crucial support to our HR functions.

  • Administrative Assistant

    6 days ago

    Singapore HR Focus Full time

    Are you a detail-oriented and organized individual with a passion for HR? Do you have a proven track record of delivering exceptional results in an administrative role? If so, we want to hear from you!We are seeking a highly skilled Administrative Assistant - HR to join our HR Focus team. As a key member of our team, you will provide administrative support,...

  • HR Executive

    4 days ago

    Singapore HR-PRO RECRUITMENT SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesQualificationsDegree in Human Resources Management / Business Administration or related With 4 years of experience in full spectrum of HR Knowledge of Employment Act and MOM regulations Resourceful and self-driven with a sense of commitment and urgency to meet goals Meticulous, good team player with initiative Good...

  • 3567 - Assistant HR Manager

    3 weeks ago

    Singapore THE HR ECOLOGY PTE. LTD. Full time

    Roles & Responsibilities5 Days $4200 - $5000 Bukit Batok Job Summary: The Assistant HR Manager (SG) supports the HR operations for Singapore to fulfil HR functions and support our internal stakeholders.Job Description: Perform full HR spectrum in Singapore, including recruitment/internship, onboarding and offboarding, L&D, payroll, employee relations,...

  • 3567 - Assistant HR Manager

    3 weeks ago

    Singapore THE HR ECOLOGY PTE. LTD. Full time

    Roles & Responsibilities 5 Days $4200 - $5000 Bukit Batok Job Summary: The Assistant HR Manager (SG) supports the HR operations for Singapore to fulfil HR functions and support our internal stakeholders.Job Description: Perform full HR spectrum in Singapore, including recruitment/internship, onboarding and offboarding, L&D, payroll, employee relations,...

  • Admin Cum HR Assistant

    1 week ago

    Singapore HR FOCUS Full time

    Roles & Responsibilities Location: Balestier Working Hours: Monday - Friday (Choose from)8:00 AM - 5:00 PM 8:30 AM - 5:30 PM 9:00 AM - 6:00 PM 9:30 AM - 6:30 PMOur client is looking for a Human Resource cum Admin Assistant to support their HR and administrative functions. This role is ideal for someone with experience in HR operations and office...

  • HR Generalist

    7 days ago

    Singapore The Supreme HR Advisory Pte Ltd Full time

    Job SummaryWe are seeking a skilled HR & Admin Executive to join our team at The Supreme HR Advisory Pte Ltd. As an HR & Admin Executive, you will be responsible for various administrative tasks and provide exceptional support to employees.Your primary focus will be on processing monthly payroll and overtime payments, handling employee work pass...

  • HR Generalist Position

    7 days ago

    Singapore HR Focus Full time

    Company OverviewHR Focus is a reputable organization dedicated to providing exceptional HR services.

  • HR Coordinator Role

    6 days ago

    Singapore HR Focus Full time

    As an HR Coordinator at HR Focus, you will play a critical role in supporting the HR function. This includes providing administrative support, managing work passes, processing reimbursement claims, coordinating recruitment, and maintaining staff attendance records.You will also be responsible for overseeing fuel card and cash card management, liaising with...

  • HR Support Professional

    6 days ago

    Singapore HR Focus Full time

    We are looking for an experienced HR Support Professional to join our HR Focus team. The successful candidate will have a strong background in HR administration, excellent communication skills, and the ability to work independently.Key responsibilities include providing administrative support, managing work passes, processing reimbursement claims,...

  • HR Admin Assistant

    3 weeks ago

    Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Roles & ResponsibilitiesHR Admin AssistantWorking day : Mon - Friday (9am -6pm)Salary : $2500-$3000Location : TaisengJob Description:Assisting with day to day operations of the HR/Admin functions and duties Providing clerical and administrative support to HR/Admin Department Compile and update employee records, invoice recording etc Grant and administer...

  • HR Executive Full Sets

    4 days ago

    Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Roles & ResponsibilitiesHR Executive [ Full Sets ]Working days & hour: 5 days, Mon- Thur (9am-5pm), Fri (8am-4:30pm)Location: Gul Drive (west area)Transportation provided at Joo Koon MRTMorning : 7:40amEvening (Mon - Thurs) : 545pm & 6:45pmEvening (Fri): 4.45pm & 6.15pmKey Responsibilities:• Assist the Head of Human Resource in all daily tasks and matters...

  • Bilingual HR Executive

    4 days ago

    Singapore CADENCE HR CONSULTING PTE. LTD. Full time

    Roles & ResponsibilitiesAt Cadence, we believe in empowering our employees to succeed. We're committed to your growth, offering frequent training opportunities that help you stay at the forefront of HR innovation. Our dedication to your career progression is unwavering, providing a clear path for your professional development. We recognize your hard work and...

  • HR Officer

    4 days ago

    Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Roles & ResponsibilitiesHuman Resource OfficerSalary : SGD3,300 - SGD 4,000 Mon-Fri Location: Gul Drive (West)Job ResponsibilitiesAssist with the onboarding and offboarding of employees Conduct orientation to newly hired employees and provide information about the company benefits Handle the work pass for foreign workers (application, renewal,...

  • Senior HR Executive

    4 days ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Senior Executive plays a pivotal role in supporting the Faculty Appointment, Reappointment, Promotion & Tenure process within the University.Key ResponsibilitiesAdminister and process Faculty HR matters including Appointment, Reappointment, Promotion & Tenure and Exit ManagementProvide HR advisory support on process and procedureOffer secretariat support...

  • HR Officer

    3 weeks ago

    Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Roles & ResponsibilitiesHuman Resource OfficerSalary : SGD3,300 - SGD 4,000 Working hours: Monday - Friday 830am to 6pm(once a month half Saturday 9am to 12pm) Location: Nearest MRT (Sembawang / Admiralty)Job ResponsibilitiesAssist with the onboarding and offboarding of employees Conduct orientation to newly hired employees and provide information about...

  • HR Executive

    3 weeks ago

    Singapore RICHDALE INTERNATIONAL EXECUTIVE SEARCH PTE. LTD. Full time

    Roles & ResponsibilitiesJOB RESPONSIBILITIESYou need to responsible for full spectrum of Human Resources functions across the group of companies, i.e. Recruitment, Payroll, Compensation & Benefits, Welfare, Performance Appraisals, Introductions & Exit Clearance, etc Able to process work passes application and liaise with immigration on foreign workers...

  • Senior Assistant Manager, HR Partnering

    1 week ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Strategic HR Advisor Role This position is responsible for building strong partnerships with senior leaders and the HR Centres of Excellence (COE) teams to develop and execute People Strategies.The HR Business Partnering team provides close support to stakeholders in three clusters: Schools/Colleges, Administrative, and Research. All HR Business Partners...