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Office Manager
1 week ago
Balyasny Asset Management (BAM)
is a global, multi-strategy investment Firm with over $21 billion in assets under management. We are a diversified business, with global breadth and depth. Our Firm has a clear mission: To consistently deliver uncorrelated returns in all market environments. Today, BAM employs more than 160 portfolio managers and 1,200 investment professionals across 19 offices in the U.S., Europe, the Middle East, and Asia.We are active across six investing strategies: Equities Long/Short, Equities Arbitrage, Macro, Commodities, Systematic, and Growth Equity. We also have a dedicated private investment team, BAM Elevate , and a standalone equities unit, Corbets Capital .
RESPONSIBILITIES
Office Management
Oversee the general office operations on a day-to-day basis to ensure organizational effectiveness, efficiency and safety.
Liaise with Facilities on all office-related activities
Oversee Corporate Amex card issuance for new hire and reconciliation
Accounting - Managing the approval and tracking of all invoices related to Office expenditure
Ordering of Business Card and ensure timely delivery
Meeting coordination for non-investment staff
Assist in event planning in local office
Office growth and relocation support
Ad Hoc support to manage executive’s schedules, calendars, and travel, if needed
Partner with HR to maintain office policies as necessary
Partner with Investment Coordinators to ensure smooth day-to-day office operations
Liaise with vendors and help with vendor selection as needed
Assist with organization and tracking accounts payable invoices
Manage relationship with vendors and service providers, ensuring that all items are
invoiced and paid on time
Manage contract and price negotiations with office vendors and service providers
Managing lunch platforms
Facility Management
Ordering pantry and office supplies
Subscription Management
Others
Manage the front desk day-to-day, meeting room schedules and office
Ad hoc Projects
QUALIFICATIONS & REQUIREMENTS
Strong desire to work collaboratively with the team
High standard of professionalism in all dealings with internal staff and any external partners
Problem solving skills and ability to identify and implement appropriate solutions
Ability to prioritize and manage multiple tasks and projects concurrently to meet/exceed deadline
Consistent work ethic through hard work, confidence, and effort
Outstanding attention to detail and strong organization skills
Strong written and verbal communication skills
Minimum 5 years of relevant experience working as office admin/support/management role within the financial service industry
Relevant experience in liaising with external vendors and vendor management is required
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