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Executive Assistant to CEO

2 months ago

Singapore THE NEW GLOBAL AMERICAN SCHOOL PTE. LTD. Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our Chief Executive Officer (CEO). The successful candidate will play a crucial role in managing the CEO's schedule, communications, and administrative functions to ensure smooth and efficient operations at the executive level.

Key Responsibilities
  • Calendar Management: Scheduling meetings, appointments, and travel arrangements for the CEO, while coordinating with internal and external stakeholders to optimize the CEO's time.
  • Communication Management: Screening and responding to emails, phone calls, and other correspondence on behalf of the CEO, as well as drafting communications and preparing presentations.
  • Information Management: Keeping track of important documents, files, and contacts, and conducting research, compiling reports, and preparing briefing materials for the CEO.
  • Project Coordination: Assisting in the planning, execution, and follow-up of various projects and initiatives led by the CEO or involving the CEO's participation.
  • Event Planning: Organizing internal and external events such as meetings, conferences, and corporate functions.
  • Financial Management: Handling expense reports, budget tracking, and other financial tasks as delegated by the CEO or CFO.
  • Confidentiality: Maintaining strict confidentiality regarding sensitive information and decisions made by the CEO.
  • Relationship Management: Building and maintaining relationships with key stakeholders, both internal and external, on behalf of the CEO.
  • Special Projects: Taking on special assignments or projects as directed by the CEO, which could range from research tasks to operational improvements.
  • Support and Coordination: Providing general administrative support to the CEO and coordinating with other members of the executive team and senior management.
Requirements
  • IT Skills: Proficiency in using office software such as Microsoft Office suite (Word, Excel, PowerPoint, Outlook), as well as familiarity with cloud-based platforms like Google Workspace or Microsoft Office 365.
  • Administration Skills: Excellent organizational skills with attention to detail, strong time management and multitasking abilities, and ability to prioritize tasks and manage deadlines effectively.
  • Accounting Skills: Knowledge of basic accounting principles, experience with financial management software, and accuracy in handling financial records and documentation.
  • Business Analysis Skills: Analytical thinking and problem-solving capabilities, ability to interpret data and extract meaningful insights, and proficiency in creating reports and presentations using data visualization tools.
Preferred Qualifications
  • Relevant Educational Background: A relevant educational background or in business administration, management, or a related field is preferred.
  • Language Skills: Proficiency in English is required, and knowledge of Chinese/Mandarin is an advantage.
Working Conditions
  • Work Environment: This position typically operates in a professional office environment.
  • Flexibility: Regular business hours, but flexibility in schedule may be required to accommodate CEO's needs and occasional evening or weekend work for special events or projects.