Personal Assistant to CEO

4 months ago

Singapore ALEPH PTE. LTD. Full time
Roles & Responsibilities

Aleph is a creative engineering company comprising a striking group of craftsmen specialised in strategy, design, technology, and marketing. We work together to plan, write and produce internet, mobile, and desktop solutions for the most daring set of clients who see the future and engage Aleph as their rocket fuel.


We are looking for a Personal Assistant to our Regional CEO who is able to support them by playing a dynamic role. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.


Reporting directly to the CEO, you will provide support in a one-on-one working relationship as a Personal Assistant. You will serve as the primary point of contact for internal and external communication on all matters pertaining to the office. Also a liaison to the CEO and senior management teams; you will organize, coordinate and oversee special projects with the team. You should have the ability to work independently on projects, from conception to completion, and be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

If you enjoy working within an entrepreneurial environment that is mission-driven, results-driven and community oriented, this role will be ideal for you.


Responsibilities

  • Serve as the primary point of contact for all internal and external communications, ensuring professionalism and confidentiality in all interactions.
  • Manage a dynamic calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
  • Prepare and coordinate materials for meetings, presentations, and travel-related activities, demonstrating strong organizational skills.
  • Act as a "gatekeeper" and facilitator, managing access to the CEO's time and office to optimize efficiency and productivity.
  • Collaborate closely with the CEO to anticipate needs, follow up on commitments, and prioritize tasks effectively.
  • Handle sensitive matters with a high level of confidentiality and discretion, providing solutions, answers, and resources where needed.
  • Coordinate and assist in organizing team activities, off-sites, and events to foster a positive and collaborative office culture.
  • Provide general support to office visitors and guests, ensuring a welcoming environment for all stakeholders.
  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings . Maintain the CEO’s Contact Lists
  • Provide Support for special projects in a timely manner with results
  • Assist in daily studio operations, studio events and maintenance
  • Engage in tasks that support proper functioning of CEO family’s personal life including children’s schedules, travel, home activities, among other categories
  • Overall responsible for positive, collaborative studio environment

Qualifications

  • Diploma or equivalent qualification.
  • At least 3 - 4 years experience in executive support, team player who is able to adapt in a fast-paced environment.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms.
  • Entrepreneurial spirit and a self-starter who is eager and effective at solving problems while maintaining a high level of attention to detail and confidentiality.
  • Strong interpersonal skills, with the ability to build relationships and have exceptional skills to communicate effectively with at all levels, either in writing or verbally.
  • Ability to thrive in a fast-paced, deadline-driven environment while maintaining a positive and professional demeanor.
  • Forward-thinking mindset with the ability to anticipate needs and take initiative.

Benefits

  • Competitive salary (compensation will be based on experience)
  • Medical insurance
  • Yearly reward based on performance
  • Casual work environment and attire
  • A solid team behind you: great people who love what they do
  • A fun and a fast paced culture which promotes learning and knowledge sharing
  • Opportunities for personal and professional growth offerings from our in-house Learning @ Aleph Academy, Flocket meetups, timely training for skills upgrade, workshops and conferences.

Get in touch

Please visit www.aleph-labs.com or drop us an email at careers.sg@aleph-labs.com.

Aleph is an equal opportunity employer and we work in an engaging, collaborative environment, where ideas are shared freely. By uncovering insights and opportunities, we inspire everyone to dream big towards the future solutions.


Tell employers what skills you have

Outlook
Ability to Multitask
Microsoft PowerPoint
Microsoft Office
Verbal Communication
Ability To Work Independently
Travel Arrangements
Interpersonal Skills
Attention to Detail
Writing
Administrative Support
Team Player
Scheduling

  • Personal Assistant to CEO

    2 months ago

    Singapore CHERRYLOFT RESORTS AND HOTELS PTE. LTD. Full time

    Roles & ResponsibilitiesPersonal assistant to CEO. Providing secretarial support to CEO. Maintain and update the CEOs calendar, ensuring efficient scheduling of meetings. Book and manage flights for CEO Organise documents and personal filing matters for CEO. (Banking docs, investment, work documents, property documents) Handle sensitive and maintain...

  • Personal assistant to ceo, singapore

    5 days ago

    Singapore This Is An IT Support Group Full time

    THE ROLE The role of the Personal Assistant is to provide comprehensive secretarial and administrative support to the CEO, ensuring smooth daily operations. KEY ACCOUNTABILITIES Provide comprehensive secretarial and administrative support to the CEO. Handle correspondence on behalf of the CEO, including emails, phone calls, and inquiries. Manage the...

  • Personal Assistant to CEO

    2 weeks ago

    Singapore INFINITE DEEMARCO PTE. LTD. Full time

    Roles & Responsibilities【What you will be doing 】· Assist in solving problems and complex situations· Maintain confidential and sensitive information, exercising discretion and professionalism at all times.· Manage travelling arrangement, including visa applications, flights, accommodation and itineraries, etc.· Able to travel extensively with the...

  • Personal Assistant to CEO, Singapore

    2 weeks ago

    Singapore EXQUISITZ ASIA PTE. LTD. Full time

    Roles & ResponsibilitiesTHE ROLEThe role of the Personal Assistant is to provide comprehensive secretarial and administrative support to the CEO, ensuring smooth daily operations.KEY ACCOUNTABILITIES· Provide comprehensive secretarial and administrative support to the CEO.· Handle correspondence on behalf of the CEO, including emails, phone calls and...

  • Secretary & Personal Assistant to CEO

    4 months ago

    Singapore AVA GLOBAL PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management, Marketing, Secretarial or equivalent. At least 3 year(s) of working experience in the related field is required for this position. ...

  • Secretary and Personal Assistant to Chairman

    4 weeks ago

    Singapore AVA GLOBAL MAINTENANCE SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibilities: Full spectrum of secretarial support to Chairman & CEO. Provide support to the daily activities of the Chairman & CEO including emails and meeting arrangement. Prepare reports, documents and presentation materials to be used by Chairman & CEO including co-ordination. Arrange internal and external meetings. ...

  • Executive Secretary and Personal Assistant to CEO

    4 weeks ago

    Singapore UIB ASIA REINSURANCE BROKERS PTE. LTD. Full time

    Roles & ResponsibilitiesKey Accountabilities/Core Competence Indicators: Provide full spectrum of general secretarial and administrative support to the CEO. Management of CEO’s personal calendar and itinerary. Scheduling of appointments, meetings and CEO’s movements (travel / vacation dates, etc), and recording these in the Master Shared Calendar. ...

  • Executive/Personal Assistant to CEO

    4 weeks ago

    Singapore BEATHCHAPMAN (PTE. LTD.) Full time

    Roles & ResponsibilitiesWe are partnering with a prominent Asset Management firm to seek an experienced and organised Assistant to support their CEO. This is a dynamic role that requires an individual who can thrive in a fast-paced environment, manage multiple priorities, and provide seamless administrative and logistical support.Key Responsibilities Serve...

  • Executive Assistant to the CEO

    4 weeks ago

    Singapore AVA GLOBAL PTE. LTD. Full time

    Job Title: Secretary & Personal Assistant to the CEOJob Summary:We are seeking a highly skilled and experienced Secretary & Personal Assistant to join our team at AVA GLOBAL PTE. LTD.Responsibilities:Provide full spectrum of secretarial support to the Chairman & CEO, including emails, meeting arrangements, and preparation of reports and documents.Support the...

  • CEO Assistant

    4 weeks ago

    Singapore UNIVERZ HR CONSULTING PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description working with classified information and maintaining confidentiality answering phone calls overseeing systems and process management interacting with others in the business and the public on behalf of the CEO engaging in problem solving to resolve challenges and avoid escalating issues to the company leader ...

  • Human Resource Manager cum Personal Assistant to CEO/COO

    4 weeks ago

    Singapore INTEGRATED INTERNATIONAL SCHOOL PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description & RequirementsHuman Resource Manager cum Personal Assistant to CEO/COOGrowing international school is looking for an experienced HR Manager to serve under two main functions:1) Human Resources2) Personal Assistant to CEO/COOJob Description: Support the full spectrum of Human Resource (HR) functions which includes...

  • Personal Assistant

    4 weeks ago

    Singapore ONESYSTEMS TECHNOLOGIES PTE. LTD. Full time

    Roles & ResponsibilitiesWe are seeking a highly organized and proactive Personal Assistant to support the CEO in managing daily business operations, strategic tasks, and personal commitments.Roles & Responsibilities Provide a full spectrum of secretarial and administrative support to the CEO. Organize and manage the calendar, scheduling meetings,...

  • Personal Assistant

    4 months ago

    Singapore BELLOW PTE. LTD. Full time

    Roles & ResponsibilitiesBellow is looking for a personal assistant / executive assistant to assist our CEO in secretarial-related matters. You will need to be someone independent and comfortable working in a start-up company environment. You will be supporting the CEO on day-to-day tasks.Job scope: Provide a full spectrum of secretarial and administrative...

  • PA to CEO

    4 weeks ago

    Singapore 4DIVINITY PTE. LTD. Full time

    Roles & ResponsibilitiesWe are a dynamic and fast-growing video game company with a global presence. As we expand our operations in Southeast Asia, we are setting up a regional gaming studio in Vietnam. We are seeking a motivated and efficient Personal Assistant (PA) to support our CEO in this endeavor.Job DescriptionAs a Personal Assistant to the CEO, you...

  • Personal Assistant

    2 months ago

    Singapore CPO PTE. LTD. Full time

    Roles & ResponsibilitiesCompany Overview: CPO is a prominent ITAD company based in Singapore, committed to sustainability and the reverse logistics of consumer electronics.Job Description: We are looking for a dedicated Personal Assistant to provide high-level support to our CEO. The successful candidate will manage the CEO’s busy schedule, organize travel...

  • Secretary to CEO

    4 weeks ago

    Singapore ONYX SG PTE. LTD. Full time

    Roles & ResponsibilitiesJOB DESCRIPTIONA homegrown trading company with global presence is currently looking for a Secretary to support the CEO’s daily operations.The Secretary will be responsible for providing executive and administrative support such as managing calendar, meeting schedules, preparing reports, presentations, preparing meeting agendas,...

  • Personal Assistant

    2 months ago

    Singapore DNDTS PTE. LTD. Full time

    Roles & ResponsibilitiesCompany Overview: DNDTS is a prominent ITAD company based in Singapore, committed to sustainability and the reverse logistics of consumer electronics. Job Description:We are looking for a dedicated Personal Assistant to provide high-level support to our CEO. The successful candidate will manage the CEO’s busy schedule, organize...

  • Executive Assistant to CEO

    2 months ago

    Singapore OMS OILFIELD SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesPOSITION SUMMARYThe Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and...

  • Personal Assistant

    2 weeks ago

    Singapore POLYTRON.AI PTE. LTD. Full time

    Roles & ResponsibilitiesJob Summary:We are seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive support to CEO/Founder and help manage both professional and personal responsibilities. The ideal candidate will be resourceful, flexible, organized, meticulous, able to work under pressure and handle tasks with discretion and...

  • Personal Assistant

    2 months ago

    Singapore VIZZIO TECHNOLOGIES PTE. LTD. Full time

    Roles & ResponsibilitiesJob Summary:We are seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive support to CEO/Founder and help manage both professional and personal responsibilities. The ideal candidate will be resourceful, flexible, organized, meticulous, able to work under pressure and handle tasks with discretion and...