Administrative Operations Coordinator

3 weeks ago


Singapore SILVESTER LEGAL LLC Full time

About Silvester Legal LLC

Silvester Legal LLC is a dynamic and fast-growing Singapore law firm specialising in corporate law and commercial litigation, with a particular focus on shareholder disputes. Our team is committed to delivering exceptional legal services while fostering a collaborative and innovative work environment.

The Role of Office Manager

We are seeking a motivated Office Manager to oversee daily operations, ensuring the smooth and efficient functioning of our office. This role supports our firm's strategic goals by managing administrative functions, HR tasks, and office logistics, serving as a central point of contact for employees and vendors.

Key Responsibilities

  • Report directly to the Managing Director on all office management functions, project updates, and operational matters.
  • Supervise administrative employees, manage workflows, and ensure operational efficiency.
  • Oversee office budgets, expenses, and resource allocation, working closely with the finance team; provide regular budgeting reports and insights to support strategic planning.
  • Manage client accounts and provide oversight for client services, ensuring high standards of responsiveness and client satisfaction.
  • Support business growth initiatives by identifying operational improvements, streamlining processes, and assisting with client development strategies.
  • Handle HR functions, including onboarding, payroll processing, and employee relations.
  • Maintain office facilities, manage supplies, and liaise with vendors to ensure the office environment meets operational needs.
  • Ensure compliance with legal standards and firm policies, including health and safety regulations.
  • Coordinate internal events, firm meetings, and office logistics to foster team collaboration and morale.
  • Develop and implement office policies, procedures, and best practices to enhance productivity and employee satisfaction.

Preferred Experience & Skills

  • 3-5 years of experience in office and/or team management, ideally within a legal or professional services environment.
  • Strong leadership skills with prior experience in leading and managing a team.
  • Excellent organisational, multitasking, and interpersonal skills.
  • Proficiency in office software (Microsoft Office, HRIS systems) and familiarity with legal practice management tools is a plus.
  • Ability to work independently and collaboratively within a team.
  • Previous customer or client-facing experience, with a strong commitment to delivering exceptional client service.

Application Process

By submitting your application, it has been deemed that you acknowledge and agree that Silvester Legal LLC may collect, use and disclose your data as provided in this submission for verification, evaluation and other recruitment-related purposes in accordance with the Personal Data Protection Act.



  • Singapore EXCELTEC PROPERTY MANAGEMENT PTE LTD Full time

    Job SummaryWe are seeking a highly skilled Administrative Operations Coordinator to join our team at EXCELTEC PROPERTY MANAGEMENT PTE LTD. As an Administrative Operations Coordinator, you will be responsible for providing administrative support in the areas of documentation, data entry, filing, and reports for operations. You will also be involved in...


  • Singapore ACCLAIM INSURANCE BROKERS PTE. LTD. Full time

    About the RoleAt Acclaim Insurance Brokers PTE. LTD., we are seeking a highly skilled Administrative Assistant/Executive to join our team. This role offers an exciting opportunity for individuals who enjoy working in a fast-paced environment and take pride in providing exceptional administrative support.Job Description:We are looking for an individual with...


  • Singapore ESSEN OFFSHORE MARINE & ENGINEERING SERVICES PTE. LTD. Full time

    Administrative Operations CoordinatorWe are seeking a highly organized and efficient Office Admin Executive to join our team at ESSEN OFFSHORE MARINE & ENGINEERING SERVICES PTE. LTD.About the RoleThe ideal candidate will be responsible for handling daily administrative duties, ensuring the office and staff have adequate support to work efficiently.This...


  • Singapore Lendlease Full time

    Lendlease is a globally integrated real estate group shaping cities and creating strong, connected communities.We have a 60-year history of creating thriving places. Safety is always our first consideration, and we're characterised by boldness and innovation. Our intent is to do what matters.The Office and Property Administrator will play a vital role in...


  • Singapore CorDx Full time

    Job OverviewWe are seeking an Administrative Operations Coordinator to support our business development initiatives at CorDx. As a key member of our team, you will play a crucial role in maintaining the smooth operation of our administrative functions.About the RoleThis is a full-time position that requires exceptional organizational and communication...


  • Singapore SINGAPORE BRAIN DEVELOPMENT CENTRE PTE. LTD. Full time

    Job Title: Operations ExecutiveSingapore Brain Development Centre is a pioneer centre providing cognitive-developmental training to help children succeed. The Centre was established in 2005 and has been contributing to the growth and development of children in Singapore.The Operations Executive plays a critical role in ensuring the smooth operation of the...


  • Singapore Careers@Gov Full time

    Careers@Gov is seeking a highly organized and detail-oriented Administrative Coordinator for Business Operations to join our team.Job Description:The Administrative Coordinator for Business Operations will be responsible for coordinating various activities related to adult learning initiatives, ensuring smooth operations and adherence to timelines. This...


  • Singapore REDPATH PARTNERS SINGAPORE PTE. LTD. Full time

    Our client, a reputable real estate investment management firm in Singapore, is seeking an experienced Office Manager to fill a 6-month maternity cover position.About the RoleThis is a unique opportunity to join a dynamic team and leverage your administrative expertise to drive office operations forward. As an Office Manager, you will be responsible for...


  • Singapore SUNRISE EVENTS&PRODUCTION PTE. LTD. Full time

    SUNRISE EVENTS&PRODUCTION PTE. LTD.Job Description:About the Role:We are seeking an experienced and skilled Admin Assistant to join our team as Administrative Operations Coordinator. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our office. Your primary responsibility will be to provide administrative...


  • Singapore CELCODE DERMAL LAB PTE. LTD. Full time

    CELCODE DERMAL LAB PTE. LTD. is seeking an Administrative Operations Coordinator to support the team in facilitating efficiency across the R&D and Sales department.The ideal candidate will possess strong administrative skills, with a focus on providing exceptional customer service and maintaining relationships with vendors.About the Role:Support overall...


  • Singapore ATELIER AQUATIC SAFETY PTE. LTD. Full time

    About Atelier Aquatic Safety PTE. LTD.We are a dynamic organization that provides essential services to our community, and we're looking for an experienced Administrative Operations Coordinator to join our team!Job DescriptionThe successful candidate will be responsible for providing administrative support to ensure the smooth operation of our...


  • Singapore SINGAPORE HEALTH SERVICES PTE LTD Full time

    Job Title: Administrative Coordinator for Healthcare OperationsAre you looking for a challenging and rewarding administrative role in the healthcare industry? We are seeking an experienced Administrative Coordinator to join our team at SINGAPORE HEALTH SERVICES PTE LTD.About the Role:The successful candidate will be responsible for providing administrative...


  • Singapore Careers@Gov Full time

    About Us: We are the Building and Construction Authority (BCA) of Singapore, championing the development of a future-ready built environment. Our mission is to ensure a safe, high-quality, sustainable, and friendly built environment for all.The Role: As an Administrative Executive in our Corporate Administration Department, you will play a vital role in...


  • Singapore Careers@Gov Full time

    The Building and Construction Authority (BCA) is a government agency responsible for developing Singapore's built environment. Our team champions innovation, quality, and sustainability in the construction industry.Estimated Salary: SGD 38,000 - SGD 52,000 per annumWe are seeking a detail-oriented Corporate Administration Executive to join our team. As an...

  • IT Systems

    5 hours ago


    Singapore Careers@Gov Full time

    About the RoleAs a key member of the IT Systems & Operations team at Careers@Gov, we are seeking an experienced and highly skilled Administrative Coordinator to provide secretarial support to our Divisional Director.ResponsibilitiesFacilitate timely payments to external partiesRaise adjustment journals in a timely and accurate mannerMonitor accruals,...


  • Singapore RECRUIT EXPRESS PTE LTD Full time

    Job Title: Administrative CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Recruit Express Pte Ltd. As an Administrative Coordinator, you will provide operational and administrative support to our Policy and Public Affairs team.Key Responsibilities:Provide administrative support to...


  • Singapore VIZZIO TECHNOLOGIES PTE. LTD. Full time

    Job Title: Administrative CoordinatorVIZZIO TECHNOLOGIES PTE. LTD. is seeking an experienced Administrative Coordinator to join our dynamic team. The ideal candidate will have a strong background in office administration and excellent communication skills.Key Responsibilities:Manage day-to-day office operationsCoordinate travel arrangements and...


  • Singapore WECRUIT PTE. LTD. Full time

    Key Responsibilities:As an Office and Administrative Coordinator at Wecruit Pte Ltd, you will oversee daily office operations, ensuring efficiency and productivity. Your duties will include managing inventory, ordering office supplies, and coordinating maintenance and repairs for office equipment and facilities.Office Management:Develop and implement office...


  • Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Job Summary:The Supreme HR Advisory Pte. Ltd. is seeking an experienced Administrative Coordinator to support its operations team. As a key member of the team, you will be responsible for coordinating with the Sales & Marketing Department to prepare quotations, receiving clients' purchase orders, and ensuring smooth project delivery.Key...


  • Singapore STARLIGHT EVENTS PTE. LTD. Full time

    Roles and ResponsibilitiesAt STARLIGHT EVENTS PTE. LTD., we are seeking a highly motivated Business Support Executive to provide essential administrative and operational support to improve business efficiency and assist management in daily tasks.Key Responsibilities:Ensure seamless office operations by performing tasks such as answering phones, managing...