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Administrative Coordinator

1 month ago

Singapore WECRUIT PTE. LTD. Full time
Key Responsibilities:

As an Office and Administrative Coordinator at Wecruit Pte Ltd, you will oversee daily office operations, ensuring efficiency and productivity. Your duties will include managing inventory, ordering office supplies, and coordinating maintenance and repairs for office equipment and facilities.

Office Management:
  • Develop and implement office operational strategies to improve productivity and efficiency.
  • Manage office supplies, stationery, and pantry supplies, ensuring a well-stocked and organized environment.
  • Coordinate event planning, meetings, and conferences, including venue selection, catering, and logistics.
  • Handle correspondence, including emails, letters, and faxes, ensuring timely and professional communication.
  • Maintain office cleanliness and a professional atmosphere, ensuring compliance with health and safety regulations.

Administrative Support:
  • Provide administrative support to the Managing Director, including preparing documents, reports, and presentations.
  • Handle employee visa applications, prepare invitation letters for visiting colleagues, and manage employee benefits.
  • Coordinate travel arrangements, itineraries, and hotel bookings, ensuring seamless travel experiences.
  • Manage vendor relationships, the office vendor/supplier list, and requisition name cards.

IT Management:
  • Oversee IT infrastructure to ensure optimal performance and security, including hardware and software installation, configuration, and maintenance.
  • Troubleshoot and resolve IT-related issues, providing technical support to employees.
  • Coordinate with external IT service providers and vendors, ensuring prompt and professional service.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.