Administrative Support Coordinator

1 day ago


Singapore Royal Ocean Marine Full time
Job Summary

This role is responsible for overseeing administrative tasks, providing secretarial support to the Country Manager, and coordinating health and safety initiatives. The position also involves continuous improvement activities to enhance operational efficiency.

Administrative Functions
  • Manage office administration, ensuring tasks meet set targets and deadlines.
  • Coordinate office supplies, equipment, post, courier services, and vendor arrangements.
  • Administer business cards, petrol cards, and coordinate with facilities vendors.
  • Handle supplier invoices, payments, and coordinate with the accounting team.
  • Issue IT assets to staff and maintain notice boards.
  • Create purchase orders and coordinate on-site audits.
  • Provide administrative support for interactions with authorities.
Secretarial Support
  • Perform secretarial duties for the Country Manager, including calendar management, expense claims, and expat services.
  • Coordinate travel arrangements and ensure continuity of key duties during absences.
  • Coordinate housing and air-conditioning services for expats.
  • Support the organization of company events.
Health & Safety Coordination
  • Support the development and implementation of safety, health, and environmental policies.
  • Serve as a Safety Council representative and promote a safe work environment.
  • Coordinate maintenance of fire hoses, extinguishers, exit lights, and government license renewals.
Continuous Improvement
  • Monitor and maintain standard procedures, addressing deviations promptly.
  • Participate in improvement activities to enhance operational efficiency.

Requirements

Requirements
  • Education: Diploma in Business Administration, Office Management, or related field.
  • Experience:
    • Minimum 2-3 years in office administration, secretarial support, or related roles.
    • Experience in health & safety or facilities management is a plus.
  • Skills:
    • Strong organizational and multitasking skills with attention to detail.
    • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
    • Excellent written and verbal communication skills.
    • Ability to manage schedules, travel arrangements, and handle administrative tasks efficiently.
    • Familiarity with purchase orders, supplier invoices, and vendor coordination.
  • Health & Safety Knowledge: Basic understanding of safety policies and procedures; experience with safety regulations and protocols preferred.
  • Interpersonal Skills: Professional demeanor with effective communication skills.

Benefits

Chan Chee Meng
EA 07C3069
R1110620



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