Administrative Support Coordinator

2 days ago


Singapore Royal Ocean Marine Full time

Are you an organized and detail-oriented individual with excellent communication skills?

We are seeking a highly motivated Administrative Support Coordinator to join our team at Royal Ocean Marine.

About the Role

This is a challenging opportunity for someone who enjoys multitasking, prioritizing tasks, and working in a fast-paced environment. The successful candidate will be responsible for managing office administration tasks, providing secretarial support to the Country Manager, and coordinating health and safety initiatives.

Duties and Responsibilities

The Administrative Support Coordinator will oversee general office administration, ensuring tasks meet set targets and deadlines. This includes:

  • Managing office supplies, equipment, post, courier services, and vendor arrangements.
  • Administering business cards, petrol cards, and coordinating with 3rd party facilities vendors.
  • Handling supplier invoices, payments, and coordinating with the accounting team.
  • Issuing IT assets to staff and maintaining notice boards.
  • Creating purchase orders and coordinating on-site audits.
  • Providing administrative support for interactions with authorities (e.g., MOM, Bizsafe, NEA, PUB).

The role also involves performing secretarial duties for the Country Manager, including calendar management, expense claims, and managing expat services. Additionally, the coordinator will coordinate travel arrangements and ensure continuity of key duties during absences.

As a key member of our team, the Administrative Support Coordinator will play a crucial role in supporting the development and implementation of safety, health, and environmental policies. This includes:

  • Serving as a Safety Council representative and assisting in promoting a safe work environment.
  • Coordinating maintenance of fire hoses, extinguishers, exit lights, and government license renewals.

The ideal candidate will possess a strong understanding of office administration principles, excellent organizational skills, and proficiency in MS Office Suite. A basic understanding of safety policies and procedures is also essential. If you are a proactive and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

Requirements

To be successful in this role, you will need:

  • A Diploma in Business Administration, Office Management, or related field.
  • At least 2-3 years of experience in office administration, secretarial support, or related roles.
  • Experience coordinating health & safety or facilities management is a plus.

You should possess:

  • Strong organizational and multitasking skills, with attention to detail.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Ability to manage schedules, travel arrangements, and handle administrative tasks efficiently.
Salary

The salary for this position is SGD $45,000 - $60,000 per annum, depending on experience.

Benefits

We offer a comprehensive benefits package, including medical insurance, paid annual leave, and professional development opportunities.



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