Administrative Operations Coordinator

2 weeks ago


Singapore Lendlease Full time

Lendlease is a globally integrated real estate group shaping cities and creating strong, connected communities.

We have a 60-year history of creating thriving places. Safety is always our first consideration, and we're characterised by boldness and innovation. Our intent is to do what matters.

The Office and Property Administrator will play a vital role in setting up and managing the operational needs of our new commercial building, Paya Lebar Green. This position requires a detail-oriented professional with a solid background in operations, capable of assisting with procurement processes, developing and implementing operational systems and procedures, and addressing ground operational matters to ensure smooth day-to-day functioning.

Key Responsibilities:

  • Ensure day-to-day safe and smooth operation of the office in all aspects.
  • Perform general secretarial and administrative duties, and provide support to both internal and external stakeholders.
  • Screen calls, visitors, and respond to emails and general phone enquiries appropriately.
  • Effective communication and willingness to assist both internal and external enquiries and feedback.
  • Manage office admin supplies and staff amenities, including budget and forecast.
  • Manage and coordinate staff matters and events.
  • Consolidate and assist to prepare reports, presentations, and tracking.
  • Manage and update contact details for both internal and external stakeholders.
  • Prepare and process contracts, purchase orders, and invoices.
  • Provide administrative support to the planning and monitoring of property management service delivery.
  • Coordinate tenant and manager requests, supply needs, and maintenance schedules.
  • Liaise with contractors or service providers related to housekeeping and security.
  • Couriers and mail coordination.
  • Ensure proper documentation and adherence to SOP.
  • Liaise with various stakeholders for monthly sales submission, yearly audit statement insurance policy submission, and any other documents as required.
  • Schedule and arrange meetings, video conferencing, reservations, and travelling arrangements.
  • Perform general filing, printing, and document housekeeping.

Requirements:

  • Minimum GCE O Level or equivalent.
  • Service oriented with good interpersonal skills.
  • Minimum 2-3 years of relevant experience.
  • IT savvy and proficient in MS Office Applications.
  • Able to work in a fast-paced dynamic environment to meet tight deadlines.
  • Able to work independently with minimal supervision, with a collaborative mindset to engage with stakeholders from all levels.
  • Excellent communication and written skills.


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