Executive Secretary to CEO

1 week ago

Singapore ALWAYSHIRED PTE. LTD. Full time
Roles & Responsibilities

Job Title: Executive Assistant

Location: CBD

Reports To: Chief Executive Officer (CEO)

Job Summary:

Our Client are seeking a dynamic and highly organized Executive Assistant to support CEO. This role serves as a key liaison between the CEO and internal/external stakeholders, ensuring seamless communication, efficient scheduling, and the successful execution of strategic initiatives. The ideal candidate is detail-oriented, discreet, and capable of managing multiple priorities in a fast-paced environment.

Responsibilities:
  • Manage the CEO's calendar, including scheduling of meetings, appointments, and travel.
  • Act as a gatekeeper—handling correspondence, inquiries, and information flow with discretion.
  • Track progress and deliverables for strategic projects led by the CEO.
  • Coordinate and lead special projects, providing research and analysis as needed.
  • Ensure interdepartmental collaboration and alignment with CEO's priorities.
  • Organize and attend meetings; take accurate minutes and follow up on action items.
  • Represent the CEO in meetings or events when required.
  • Prepare agendas, documentation, and ensure the CEO is fully briefed.
  • Plan and execute internal and external events in support of the CEO's objectives.
  • Manage complex travel arrangements, including flights, accommodations, and ground transport.
  • Handle logistical support for meetings, events, and speaking engagements.
  • Draft and review professional correspondence, emails, and presentations.
  • Identify and implement process improvements to increase the efficiency of the CEO's office.
  • Develop systems to track key metrics and ensure timely reporting.
  • Handle all information with the highest level of confidentiality and professionalism.

Requirement:

  • Bachelor's degree or Master in Business Administration, Management, or related field.
  • Proven experience as an Executive Assistant, Chief of Staff, or similar role.
  • High level of discretion and professional integrity.
  • Proficient in Microsoft Office Suite and relevant productivity tools.
  • Strong project management and coordination experience.
  • Familiarity with strategic planning and business operations.
  • Frequent business travel to multiple countries, based on business needs.

Interested candidates please apply online or send your latest CV to alex.fong@AlwaysHired.com.sg

AlwaysHired Pte Ltd

Reg No: R1549345

EA: 24C2293

We regret to inform that only shortlisted candidates will be notified. Please note that your response to this advertisement will constitute informed consent to the collection, use, and/or disclosure of personal data by AlwaysHired, its affiliates and, where necessary, to relevant third parties, for purposes such as job application processing, career advisory, research, and other administrative purposes, in compliance with the relevant provisions of the Privacy Policy available at www.alwayshired.com.sg/privacy-policy

Tell employers what skills you have

Strategic Planning
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Travel Arrangements
Interpersonal Skills
Administration
Business Travel
Administration Management
Project Management
Time Management
Administrative Support
Scheduling

  • Executive Secretary to CEO

    6 days ago

    Singapore RIO TECHNOLOGIES PTE. LTD. Full time

    As the Executive Assistant to our CEO of RIOSTOX, you will act as the trusted liaison with his internal/external stakeholders and teams, you will work to ensure that he is able to focus on priority work by leveraging your exceptional organization, communication, and administrative skills to triage and prioritize incoming requests. **Responsibilities** -...

  • Secretary to The CEO

    9 hours ago

    Singapore JOBEE PTE. LTD. Full time

    **Your future tasks** - Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization. - Manage all aspects of the organization’s office services. - Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. **What we look...

  • Executive Assistant to CEO

    2 weeks ago

    Singapore ACCURON TECHNOLOGIES LIMITED Full time

    The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Management Team and managing the organization’s office operations. **Key Responsibilities**: - Manage time schedule and provide administrative support to CEO and selected Executive Management Team members - Serve as the...

  • Executive Secretary

    2 weeks ago

    Singapore Singapore Full time

    Supports the Board and EXCO’s meetings by coordinating the agenda and following up on the agenda from preceding meetings - Updates and maintains the NKF Board and committee members’ database. Organises induction programme for the Board and Sub-committees' members and regularly updates the programme content with current information - Manages incoming and...

  • Executive Secretary

    4 weeks ago

    Singapore REN CI HOSPITAL Full time

    Roles & ResponsibilitiesOBJECTIVE(S)Provide secretarial and administrative support to COO. Provide support to the CEO's and COO's office in the areas of consolidation and maintaining MOUs and Service Agreements across the organization, and Special Projects assigned by CEO and/or COO.ROLES AND RESPONSIBILITIESCoordinate and schedule meetings, appointments...

  • Executive Secretary

    9 hours ago

    Singapore Reeracoen Singapore Pte Ltd Full time

    Our client is a technology firm, presently looking to recruit an Executive Secretary to lead the engineering team and bring the company to the next level. The incumbent will be part of the product team and will frequently communicate with overseas entities when 【 What you will be doing 】 You will be responsible for the secretarial support of the group...

  • Secretary

    2 weeks ago

    Singapore MEDICELL PHARMACEUTICAL (S) PTE. LTD. Full time

    The Secretary (Admin & Maintenance) shall be required to secretarial support to the Chief Executive Officer (CEO) as well as manage and co-ordinate assigned business activities of the Company. The person shall also support the CEO to follow-up on status of projects or reports with the functional managers and supervisors. 1....

  • Executive Assistant to The CEO

    6 days ago

    Singapore SHIOK MEATS PTE. LTD. Full time

    **Position**: - Full-time - Singapore **Required background/skills**: - Bachelor's degree in any discipline and at least three years of secretarial and administrative experience in a similar capacity. - Possess excellent organizational, planning, and multi-tasking skills. - Proficient both in oral and written communication (English). **Preferred...

  • Executive Secretary

    6 days ago

    Singapore QUANTUMSYS TECHNOLOGIES PTE. LTD. Full time

    **Job Description The Executive Secretary performs general administrative tasks, on behalf of the CEO and CMB. This involves coordinating various calendars and meetings to support the leaders of the hospital. He/she is typically outgoing and friendly, and able to work well with many leadership personality types. Armed with a self-starter attitude, he/she is...

  • Executive Secretary

    2 weeks ago

    Singapore Hays Full time

    Your new company - Located in Singapore, this company is famous for its development of online content creation for creators, brand and publishers. With demand increasing, it is seeking to expand and grow a team who have a strong passion and they are currently looking for an executive assistant/office manager to join their team in the Singapore office. Your...