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Secretary

2 weeks ago

Singapore MEDICELL PHARMACEUTICAL (S) PTE. LTD. Full time

The Secretary (Admin & Maintenance) shall be required to secretarial support to the Chief Executive Officer (CEO) as well as manage and co-ordinate assigned business activities of the Company. The person shall also support the CEO to follow-up on status of projects or reports with the functional managers and supervisors.

1. Main

**Responsibilities**:
**Secretarial Support**
- Oversee the CEO’s calendar and manage CEO’s appointments and schedule.
- Screen incoming calls to the CEO and assist the CEO to make outgoing calls when required.
- Organise monthly management and department meetings.
- Prepare presentation and reports as and when required.
- Handle all restaurant and transport reservations for the CEO.

**IT**
- Liaise with the IT outsourced vendor on Internet connectivity as well as IT equipment.
- Handle all IT equipment purchases
- Oversee the maintenance and operation of Company’s CCTV and security system.

**Admin**
- To arrange for Pest controlling every month.
- Handle all incoming and outgoing courier services with the vendors (FedEx and DHL).
- Oversee the purchases of office stationery and supplies as well as pantry supplies.
- Handle the printing of business cards.
- Issuance of security card to new employees and ensure that resigned or terminated staff return their card prior their last day of work.
- Handle the annual inspection of fire extinguishers in the offices and stores.
- Manage the bookings for meeting rooms and ensure that the rooms are neat after each meeting.
- Set-up video conferencing and projector for CEO if required.
- Arrange for breakfast, lunch and festive celebration for employees.
- Arrange for customer’s gifts and ensure that they are send to the customers on a timely manner.

**Office Equipment**
- Purchase office furniture as and when required.
- Ensure the TV and sound system are well-maintained and in good working condition.
- Oversee the office air-con servicing and maintenance.
- Manage the utility (electricity and water) issues.
- Ensure the photocopier machines and pantry appliances are well maintained and in good working condition.
- Manage the mobile phone issued to Sales staff as well as mobile phone plan renewal.

**Others**
- Any other ad-hoc duties or projects as and when assigned by the CEO.