Executive Secretary

1 week ago


Singapore QUANTUMSYS TECHNOLOGIES PTE. LTD. Full time

**Job Description
The Executive Secretary performs general administrative tasks, on behalf of the CEO and CMB. This involves coordinating various calendars and meetings to support the leaders of the hospital.

He/she is typically outgoing and friendly, and able to work well with many leadership personality types. Armed with a self-starter attitude, he/she is able to get things done before others recognize the need.

**Responsibilities**:

- Provide secretarial and administrative support.
- Scheduling and organizing appointments and clinical commitments (ward covers, clinic sessions).
- Coordination with the clinical team is also required for CEO and CMB’s ward covers, clinic sessions and also teaching sessions
- Attend meeting and take notes of meeting
- Preparation of presentation decks, documents/materials for meetings and agenda as necessary
- Coordinate travel arrangements, cross coverage and delegation during their periods of absence.
- Leave and claim submissions
- Assisting with budget preparation and expense tracking
- Coordinating events and/or meetings hosted by CEO and CMB
- Providing administrative support to other department heads as needed
- Managing confidential information and ensuring that communication is handled in a professional manner
- Other administrative duties or responsibilities, as assigned.

**Requirements**:

- Diploma in Business Administration or Management
- Minimum 5 years of relevant work experience.
- Experience in the healthcare sector will be an advantage.
- Strong verbal and written communication skills; English proficiency is required.
- Proficient computer skills, including Microsoft Office.
- Comfortable with routinely shifting demands.
- Organised and systematic, in addition to a high degree of attention to detail.
- Working knowledge of general office equipment.


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