Project Administrator

4 weeks ago


Singapore ALPHAEUS PTE. LTD. Full time
Roles & Responsibilities

Administrative Duties

  1. Perform administrative duties of data entry, e-filing and data maintenance into the authorized and designated template, systems and websites timely
  2. Organized, schedule, book meetings for financial matters, particularly budget and expenditure
  3. Coordinate with various departments such as Project Managers, Operation Managers, Vendors and stakeholders to support management in developing the detailed accurate and updated expenses vs budgets regularly (monthly/ quarterly/ annually)
  4. Prepare documentations and reports
  5. Ensure proper update and filling of Budget and Expenditure information and reports in an organized and structured manner
  6. Budget Planning and Development
  7. Support to collaborate with Project Managers, Operation Managers, relevant Vendors and stakeholders to develop detailed project budgets Daily/ Monthly/ Quarterly
  8. Align budget planning with the scope, timeline and deliverables of the project


Financial Monitoring and Reporting

  1. Update the relevant systems/spreadsheets daily/ weekly/ monthly to capture the budget and expenses timely and accurately
  2. Track actual project expenses versus budgeted amounts monthly/ quarterly and yearly
  3. Perform Data Analytics on the financial data and generate reports on expenses versus budget planned regularly for management
  4. Ability to identify variances on expenses, budget utilization vs budget forecast. Work with stakeholders to establish legitimate reasons of budget variances and update line manager accordingly.
  5. Prepare periodic financial reports including variances on expenditure and budget utilization
  6. Work with stakeholders to ensure timely goods receipt and payment to vendors to complete the payment cycle within the financial year
  7. Collect Goods Receipt and payment documents, PO, Certificate of Completion proof from stakeholders (e.g. PM, HR POC, etc)
  8. File the Payment Receipts, Good Receipts and Certificate of Completion (COC) into the team website in an orderly and timely manner

Communication

  1. Handle queries and manage all form of correspondences with stakeholders, being the Point of Contact team, for all budget-related information with project teams and stakeholders (internal and external)
  2. Support management by organizing meetings with project Point of Contact to review financial performance regularly in order to produce accurate and up to date budget plan and expenditure reports
  3. Communicate budget updates, differences or financial risks to stakeholders in a clear and timely manner


SKILLSETS REQUIRED


a. Proficient in Microsoft Excel using formula such as VLOOKUP, INDEX/MATCH, Pivot Table and/or Macro Programming knowledge (optional).

b. Proficient in Microsoft Office, such as creation of web pages, customization of Share point List and management of site permissions.

c. Proficiency in Microsoft Office, Excel, Power Point for creation of dashboards and presentation purposes for management.

d. Knowledge of Power BI or Tableau and Qlik Sense (optional).


Location: Redhill / Cashew


Tell employers what skills you have

Tableau
Microsoft PowerPoint
Budgets
Microsoft Office
Microsoft Excel
Construction
Administration
Data Entry
Project Management
Administrative Support
Excel
Vlookup
Data Analytics
Power BI
  • Project Administrator

    3 weeks ago


    Singapore ELITE TALENT CONNESSIONE LLP Full time

    Roles & ResponsibilitiesNITEC / Diploma in Business Administration or related 3-5 years experience in project administration or relevant Provide support to Project Managers and Project Teams Formatting of documentations and generate reports Organising meetings, booking of conference room and manage projects calendar Tracking of project milestones,...

  • project administrator

    4 weeks ago


    Singapore KION ENGINEERING PTE. LTD. Full time

    Roles & ResponsibilitiesJob DescriptionOversees all general project administration. Provide administrative support for project managers and engineers. Preparation of quotations, OMM, Testing and commission report required by project team. Capture minutes of meeting accurately and on time. Other adhoc duties assignedRequirementMust be able to communicate...


  • Singapore NG 3 CONSULTANTS PTE. LTD. Full time

    Roles & ResponsibilitiesJob Description:Provide general administrative support to the Project and Site Operations team, including preparing quotations, sourcing supplier quotations, preparing of purchase orders, following up on deliveries, and preparing permits for work. Prepare and submit catalogues and material lists, verify contractor claims, prepare and...

  • Project Administrator

    4 weeks ago


    Singapore ALPHAEUS PTE. LTD. Full time

    Roles & ResponsibilitiesAdministrative Duties Perform administrative duties of data entry, e-filing and data maintenance into the authorized and designated template, systems and websites timely Organized, schedule, book meetings for financial matters, particularly budget and expenditure Coordinate with various departments such as Project Managers,...


  • Singapore ABL ENERGY & MARINE CONSULTANTS PTE. LTD. Full time

    Roles & ResponsibilitiesThe Office & Project Administrator will oversee office operations, provide administrative support, and facilitate efficient workflow across departments. This role involves handling reception duties, office administration, travel coordination, project support, and documentation management. The ideal candidate will ensure smooth...


  • Singapore ZENITH INFOTECH (S) PTE LTD. Full time

    Roles & ResponsibilitiesZenith Infotech is an IT Recruitment Company in Singapore fort the last 27 years. We are looking for a suitable candidate to fill in this role.Responsibilities:As a Project Administration Practitioner, you will be responsible for managing end-to-end project activities within a globally sourced delivery model. You are expected to work...


  • Singapore SECURITAS ELECTRONIC SECURITY SINGAPORE PTE. LTD. Full time

    Roles & ResponsibilitiesReporting to the Asst. Operations Admin Manager, you are responsible for supporting the project team in planning, executing, implementing, and installing projects to completion. Organizing project activities and supporting the project team in project implementation and successful delivery of projects.The Job: Support and assist the...


  • Singapore SECURITAS ELECTRONIC SECURITY SINGAPORE PTE. LTD. Full time

    Roles & ResponsibilitiesReporting to the Asst. Operations Admin Manager, you are responsible for supporting the project team in planning, executing, implementing, and installing projects to completion. Organizing project activities and supporting the project team in project implementation and successful delivery of projects.The Job:Support and assist the...

  • Project Administrator

    4 weeks ago


    Singapore WSP CONSULTANCY PTE. LTD. Full time

    Roles & ResponsibilitiesKey Responsibilities:Provide secretarial support to the Division Head:Liaise internally and externally to make appointments, schedule for meetings and collect information Prepare letters and reports as well as maintain and update electronic filing system for divisionProvide secretarial support on general divisional matters:Arrange...

  • Project Administrator

    4 weeks ago


    Singapore ISO-LANDSCAPE PTE. LTD. Full time

    Roles & ResponsibilitiesStatement Of Purpose (Overall Purpose of Job)To provide administrative support to the department or company.Major Duties & Responsibilities(A) Specific :Data entry and document filing. Carry out administrative duties such as copying, binding, scanning etc. Write and response email. Maintain filing system.(B) General :To...

  • Project Administrator

    4 weeks ago


    Singapore ISO-LANDSCAPE PTE. LTD. Full time

    Roles & ResponsibilitiesStatement Of Purpose (Overall Purpose of Job)To provide administrative support to the department or company.Major Duties & Responsibilities(A) Specific : Data entry and document filing. Carry out administrative duties such as copying, binding, scanning etc. Write and response email. Maintain filing system.(B) General : To...


  • Singapore TDCX TALENT SOLUTIONS PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibilities:As a Project Administration Practitioner, you will be responsible for managing end-to-end project activities within a globally sourced delivery model. This role requires a strong level of independence and the ability to become a Subject Matter Expert (SME) while actively contributing to team discussions and...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Job OverviewWe are seeking a highly skilled and organized Administrative Project Coordinator to join our team at NTU. As an integral part of our operations, you will be responsible for managing multiple projects simultaneously, ensuring timely delivery, and maintaining excellent stakeholder relationships.Key ResponsibilitiesLiaise with internal and external...


  • Singapore EA RECRUITMENT PTE. LTD. Full time

    Roles & ResponsibilitiesMNC Company Basic $2000 - $2500 + AWS + Variable Bonus Excellent Welfare and Benefits + Career progression Working location: West Working days: Monday to Friday Working hours: 8.30am – 5.30pm Training provided for those without/lesser experienceJob Responsibilities:Prepare documentations for Engineers including delivery...


  • Singapore BNL ENGINEERING PRIVATE LIMITED Full time

    Roles & ResponsibilitiesResponsibilities and meticulous in preparing, negotiating and reviewing various company contracts such as subcon contract, purchases and sales.· Manage claim verifications for projects.· Possess strong analytical skills to analyze contracts, aiming to reduce costs and maximize profit while ensuring compliance with legal...

  • Project Administrator

    4 weeks ago


    Singapore IT CONSULTANCY & SERVICES PTE LTD Full time

    Roles & ResponsibilitiesResponsibilities:Provide administrative support to project managers and team members to ensure successful project delivery. Administer resources for projects, including tracking resource availability and allocation, and assisting with resource planning. Assist with project planning and scheduling, including tracking and reporting...


  • Singapore KCB CONSTRUCTION PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibilities:Handle and resolve conflicts, feedback pertaining to the project Conduct regular visits to residents/tenants affected by the works to gather feedback and keep them posted of work schedule changes and impact. Perform administrative dutiesRequirements:Candidate should possess at least GCE "A" Level, Diploma,...


  • Singapore PRESBYTERIAN PRESCHOOL SERVICES LTD. Full time

    Roles & Responsibilities1. Fundraising AdministrationFundraising Campaign Coordination:Assist in planning and executing fundraising campaigns Coordinate marketing materials and outreach efforts for fundraising initiatives. Donor Management:Maintain and update the donor database, ensuring accurate records of donor details, contributions, and...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Nanyang Technological University (NTU) invites applications for a Project Officer position to support research activities related to food security, particularly in the area of cultivated meat and alternative proteins.In this role, you will play a critical part in managing data analysis, facilitating research collaborations, and contributing to the...


  • Singapore SWEES-TECH GLOBAL PTE. LTD. Full time

    Roles & ResponsibilitiesTasks & responsibilities Project raw materials purchases, handling of in and out of raw materials and finished products, prepare Delivery Order, Invoices and Quotation. Prepare quotation with the understanding of cost and profit of goods. Prepare invoices to support Accounts Department and assisting the QS department with the...