Fundraising and Projects Administrative Executive

3 weeks ago

Singapore PRESBYTERIAN PRESCHOOL SERVICES LTD. Full time
Roles & Responsibilities

1. Fundraising Administration

  • Fundraising Campaign Coordination:
    • Assist in planning and executing fundraising campaigns
    • Coordinate marketing materials and outreach efforts for fundraising initiatives.
  • Donor Management:
    • Maintain and update the donor database, ensuring accurate records of donor details, contributions, and communication history.
    • Prepare and send donor acknowledgment letters, receipts, and appreciation notes.
  • Sponsorship and Grant Applications:
    • Research and compile information on potential sponsors and grant opportunities.
    • Assist in drafting sponsorship proposals and grant applications.
    • Maintain a sponsorship database and follow up with sponsors regarding deliverables.

2. Project Administration

  • Logistics & Operations:
    • Coordinate logistics for projects, including procurement of materials, scheduling activities, and liaising with vendors.
    • Maintain records and documentation related to sustainability initiatives.
  • Stakeholder & Volunteer Coordination:
    • Assist in recruiting, onboarding, and scheduling volunteers for projects.
    • Provide administrative support for partnerships and collaborations with other organizations.
  • Data Management & Reporting:
    • Track project progress and compile reports on impact and sustainability efforts.
    • Ensure proper documentation and filing of reports, invoices, and project records.

3. General Administrative Support

  • Communication & Documentation:
    • Prepare meeting agendas, take minutes, and follow up on action items for fundraising and project-related meetings.
    • Draft official correspondence, emails, and reports as needed.
  • Procurement & Inventory Management:
    • Oversee the purchase and distribution of materials needed for fundraising, projects, and events.
    • Maintain an inventory of promotional items, event materials, and office supplies.
  • Budgeting & Expense Tracking:
    • Assist in preparing and monitoring budgets for fundraising campaigns and projects.
    • Process invoices and track expenditures to ensure adherence to budget constraints.
  • Content Creation
    • Write articles post-event for our website blog

Required Skills & Qualifications

  • Strong administrative and organizational skills.
  • Excellent attention to detail and ability to multitask.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and database management.
  • Strong written and verbal communication skills.
  • Experience in event coordination or fundraising administration preferred.
  • Ability to work independently and as part of a team.
Tell employers what skills you have

Ability to Multitask
Sponsorship
Microsoft Office
Ability To Work Independently
Fundraising
Inventory
Volunteer Coordination
Administration
Procurement
Inventory Management
Attention to Detail
Administrative Support
Budgeting
Scheduling

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