Personal Assistant
1 month ago
Company Description
Sofitel Singapore City Centre, an iconic hotel which opens in October 2017 will form part of a mixed-use development at Tanjong Pagar Centre, a multi-billion dollar development, which will become Singapore’s tallest building at 290 meters set around landscaped parkland and direct MRT station access.
The 223-room Sofitel Singapore City Centre will offer chic designed rooms, 4 Food and Beverage options, a ballroom, and several meeting rooms, fitness and pool facilities.
Job Description
Open and sort all incoming correspondence for attention of GM, source information as necessary to enable a prompt and accurate response. Screen telephone calls in a pleasant and courteous manner providing information, taking messages or directing calls directly through to GM as appropriate Coordinate the activities of the GM through efficient diary management. Maintain a logical and up-to-date filing system and archive directory. Facilitate the smooth running of the department through adequate supply of materials and equipment. Organise travel itineraries for the GM and other Management staff, following Hotel procedures. Organise travel and itineraries for the Hotel Management, business associates and visiting guests, following Hotel procedures. Submit expense claim forms for GM, following Hotel procedures. Ensure that all invoices passed through to GM for signing are backed up with the correct documentation. Ensure that all administration and travel invoices for signing are backed up with the correct documentation Handle petty cash for the GM Attend, for the purpose of taking minutes, and/or organise meetings as required by the GM Fully brief the GM on external meetings, researching details and providing support documentation/presentation material as appropriate. Maximise on the effectiveness of internal/routine meetings by briefing the AGM prior to meetings in relation to key agenda points. Coordinate the hotel capital expenditure documentation for the GM. Collate Weekly / Monthly operating reports Assist the GM with adhoc project management as requested by the GM Investigate / alert the GM to concerns in reports as appropriate. Compile statistical reports as requested by the GM Maintain regular and effective communication with Heads of Department providing or requesting information as is necessary to the smooth running of the hotel. Any other reasonable request within your range of competence as required by your Manager.
Qualifications
Previous experience in a similar role, Hotel environment preferred; Demonstrated administration experience, Human Resources essential; Tertiary Qualifications in Administration or Hospitality, preferred The ability to work autonomously and as part of a team. Excellent negotiation skills. High attention to detail and excellent Microsoft application skills. Ability to build rapport with internal and external stakeholders The ability to project a professional image at all times through personal presentation / interpersonal skills. The ability to work outside of normal business hours, when required Excellent numeracy, verbal and written communication skills. Has the ability and willingness to undertake further development.
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