Personal Assistant to Director

4 weeks ago

Singapur, Singapore RI LUXURY PTE. LTD. Full time
Roles & Responsibilities

Job Description

The Executive Assistant will function as the Personal Assistant (PA) to Director and form part of the Director’s Office, focusing in putting day-to-day business and personal aspects in priority, and being the image for the department. He/ she is someone meticulous and organised, ever ready to take on initiatives.

Duties & Responsibilities

  • Oversee various projects assigned by the Director across diverse business lines, community initiatives, and personal interests, managing interconnected activities and relationships.
  • Collaborate closely with Heads of Departments (HODs) for various projects.
  • Balance the interests of the company's stakeholders, including shareholders, management, customers, suppliers, financiers, government, and the community.
  • Manage Director’s calendar, travel, meetings, and schedules, facilitating appointments, securing necessary equipment and facilities.
  • Coordinate and prepare materials for local, regional, and international meetings/ presentations, conduct meetings, and maintain accurate records of materials and meeting minutes.
  • Perform additional duties as delegated by the Director, including coordinating the operations of the Director’s office.
  • Handle ad-hoc duties as assigned by the Management.

Requirements

  • Diploma or Bachelor’s Degree in Business or equivalent
  • For communication with our Malaysia clients, proficiency in Malay is a must.
  • High Proficiency in MS Office Suite
  • Experience in corporate governance
  • Discretion and confidentiality in scope of work
  • Excellent written, verbal communication skills, with strong attention to detail and organization
  • Willing to take initiative to learn and take ownership in work
  • Must be willing to travel to other locations to coordinate meetings
  • Outspoken with strong interpersonal skills and sense of responsibility

Tell employers what skills you have

Market Research
Microsoft PowerPoint
Microsoft Office
Corporate Governance
Microsoft Excel
Strong Attention To Detail
Social Media
Interpersonal Skills
Data Management
Administration
Payroll
MS Office
Administrative Support
Scheduling

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