Senior / Human Resources Executive

4 days ago

Bishan, Singapore Raffles Institution Full time $60,000 - $80,000 per year
Job Description

  1. Maintaining the HR policies, procedures and handbook pertaining to recruitment and re-employment matters to ensure that is up-to-date

  2. Maintaining an updated and accurate manpower planning database

  3. Responsible for generating recruitment statistics and reports on a regular basis or as/and when required by statutory regulatory

  4. Responsible for sending notification to all affected parties of new-joiners on a monthly basis or as and when required

  5. Assisting in budget planning for recruitment with statistics

  6. Coordinating with MOE to ensure all teachers are registered with MOE and obtaining MOE's acceptance of registration before teaching and relief staff commences work

  7. Working with different partners for posting of advertisement on different platforms and recruitment drives

  8. Administration of work pass applications for new staff

  9. Maintaining an up-to-date record of budget utilization for all recruitment accounts

  10. Ensuring a steady state flow of staffing including a pipeline of potential candidates

  11. Working closely with line managers to identify and meet recruitment needs

  12. Responsible for reference checks and offering of jobs to potential candidates

  13. Responsible for screening of applicants through our recruitment portals and shortlisting to line managers

  14. Responsible for scheduling of candidates for interviews and following up with candidates

  15. Creation of personnel file and ensuring appropriate documents are contained within

  16. Preparation of letters pertaining to recruitment of all staff

  17. Meeting up with all staff to go through appointment offer and terms & conditions

  18. Administering the professional development application and approval process in the training systems

  19. Managing appropriate utilization of training grants from external sources

  20. Advising staff on the prevailing policies and procedures pertaining to the guidelines on operational issues for training

  21. Sourcing, evaluating and coordinating school wide professional development programmes for Education Support staff

  22. Ensuring all staff submit a post learning evaluation after each training

  23. Evaluating and recommending suitable learning activities for staff and managers upon requests

  24. Attending to any query relating to professional development

  25. Ensuring a steady state flow of staffing including a pipeline of potential candidates

  26. Any other duties assigned by the school

Job Requirements

  • Diploma with at least 3 years of recruitment experience

  • Excellent IT skills especially for recruitment systems/portals as well as Word and Excel to present information for databases and management reporting

  • Good written and verbal communication skills

  • High level of accuracy and eye for details

  • Clear and logical thinking

  • Good planning, organization and time management skills with ability to work independently on tight deadlines and under pressure

  • Good customer service skills with the ability to build appropriate professional yet friendly working relationships with all levels

  • Ability to demonstrate a mutual understanding and respect when dealing with different stakeholders

  • Ability to demonstrate an understanding and respect for confidentiality in dealing with all HR issues

  • Ability to propose solutions to multi-faceted problems while exercising flexibility

  • Ability to present information in a clear and concise manner to new staff and engage them actively and professionally

  • Ability to screen candidates appropriately by understanding line manager's needs

  • Ability to implement clear strategies to be deployed for effective recruitment results within the timeframe

  • This is a 2-year contract (renewable)

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