Personal Assistant to CEO

2 weeks ago

Central Region, Singapore FUTURE FIELDS PTE LTD Full time $104,000 - $130,878 per year

Location: Singapore

Employment Type: Full-Time

Industry: F&B / T&D / Consumer Business

About the Role

We are seeking a highly organized, proactive, and discreet Personal Assistant to the CEO to provide executive-level support in a dynamic and fast-paced environment. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities with professionalism and confidentiality.

Key Responsibilities

  • Manage CEO's calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.
  • Handle travel arrangements including flights, accommodation, and transport, ensuring compliance with company policies.
  • Screen and direct phone calls, emails, and correspondence with discretion.
  • Prepare presentation materials, meeting agendas, and take minutes during executive meetings.
  • Maintain confidential records and filing systems.
  • Assist with CEO's personal matters including medical appointments, vehicle management, and social engagements.
  • Coordinate company events and activities such as festive celebrations, headquarters visits, and staff functions.
  • Support CEO in special projects including content proofreading, media coordination, and internal communications.
  • Liaise with department heads to ensure timely submission and tracking of KPIs and performance reviews.

Requirements

  • Proven experience as a Personal Assistant, Executive Secretary, or similar role supporting C-level executives.
  • Excellent command of English; proficiency in Mandarin or other languages is a plus.
  • Strong organizational and time management skills.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint).
  • High level of discretion and confidentiality.
  • Willingness to travel and handle flexible working hours when needed.

Preferred Qualifications

  • Degree in Business Administration or related field.
  • Experience in corporate or F&B environments.
  • Familiarity with event coordination and internal communications.

What We Offer

  • A collaborative and respectful work culture.
  • Opportunities to work closely with senior leadership.
  • Exposure to strategic projects and company-wide initiatives.

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