Personal Assistant

19 hours ago

Central Region, Singapore Tuffi Build Pte ltd Savourer pte ltd Full time $30,000 - $50,000 per year

We are seeking a highly organized and proactive Personal Assistant to the Director to provide administrative and executive support for Meet 2 Wine Bar & Restaurant Pte Ltd and Tuffi Build Pte Ltd. The ideal candidate will manage the Director's daily schedule, handle communications, and ensure efficient operation of the office.

Key Responsibilities:

  • Administrative Support:

  • Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.

  • Organize and prioritize emails, phone calls, and correspondence on behalf of the Director.
  • Prepare reports, presentations, and meeting minutes as required.
  • Maintain and update confidential files, documents, and records.

  • Meeting Coordination:

  • Plan, organize and coordinate internal and external meetings and events.

  • Ensure all materials and agendas are prepared ahead of meetings.
  • Arrange and coordinate travel, accommodation and itineraries for business trips.

  • Communication Management:

  • Serve as the main point of contact between the Director and internal/external stakeholders.

  • Draft professional emails, memos, and other correspondence on behalf of the Director.
  • Liaise with department heads, clients, and partners to ensure smooth communication.

  • Restaurant Support:

  • Help organize events, promotional activities, and special initiatives for the restaurant.

  • Collaborate with staff to ensure smooth day-to-day operations
  • Assist in liaising with stakeholders, vendors, suppliers when required.

Qualifications and Skills:

  • Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
  • Experience in restaurants is a strong added advantage.
  • Strong organizational and time management skills.
  • Excellent verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Professional demeanor with the ability to maintain confidentiality.

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