Assistant Manager, Faculty Recruitment

2 days ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
Job Title: Assistant Manager, Faculty Recruitment
The Assistant Manager, Faculty Recruitment will be part of the HR team supporting the recruitment of faculty members. This position focuses on providing comprehensive administrative support for faculty searches across various Colleges.
Main Responsibilities:
  • Support and manage faculty search process by coordinating with School HR Business Partner, Dean, Chair, and School Search Committee (SSC) to manage all aspects of faculty recruitment.
  • Plan, monitor, and track the status of each assigned faculty search to ensure deadlines are met.
Facilitate Candidate Shortlisting and Evaluation:
  • Coordinate with shortlisted candidates to collect CVs and dossiers.
  • Request and manage references for shortlisted candidates.
  • Maintain comprehensive records of SSC evaluations for each applicant.
  • Arrange campus visits and interviews for top candidates.
  • Review and ensure the accuracy of search reports submitted by SSCs, confirming they meet policy standards.
  • Compile all documentation required for submission with the search report.
Approval and Selection Process:
  • Prepare and draft the Chair's and Dean's reports on selected candidates.
  • Facilitate obtaining approval from the Chair and Dean for the final candidate.
  • Collate and submit dossiers and reports necessary for the University's approval process for the selected candidate.
Key Requirements:
  • Degree with at least 2-4 years of experience in human resources or general administration roles; Candidates with prior experience of working in an educational or academic environment would have an added advantage.
  • Highly attentive to details, possess the ability to multi-task and to manage deliverables under tight timelines.
  • Strong verbal and written communication skills; ability to interact effectively with diverse stakeholders.
  • Strong attention to detail and accuracy in documentation and report writing.
  • Flexibility to adapt to changing priorities and evolving HR needs.
  • Detail-oriented, with a strong focus on teamwork and a service-oriented approach.
This is a 3-year contract position with full benefits at the first instance. Subject to good work performance and prevailing guidelines, the candidate can look forward to conversion into a permanent appointment. Appointment titles offered will commensurate with candidate's background and prior work experience.

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