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Spare Parts Invoicer and Sales Coordinator

2 weeks ago

Singapore beBeeInvoicing Full time $3,600 - $4,200
Job Title:
Invoicing and Sales Coordinator

Job Summary:
We are seeking an Invoicing and Sales Coordinator to join our team. The successful candidate will be responsible for creating invoices, managing sales orders, and coordinating with customers and suppliers.

Key Responsibilities:
1. Create invoices for spare parts orders and service interventions.
2. Submit invoices to customers via email or customer portal.
3. Reconcile payables and receivables for CSS and CSF during month end.
4. Reconcile purchases such as definitive price report and sub-con cost report.
5. Reconcile turnover, WIP, and stock, monthly absorption.
6. Generate Cost of Sales Report for Spares, Service, Repairs, Revamping, Warranty, Vouchers.
7. Generate YTD Sales report, Sales cumulative report, Monthly Management Report.
8. GST declaration with IRAS every quarterly.
9. Assist Accountant in annual external audit.
10. Follow-up on unpaid invoices.

Additional Responsibilities:
Process, Distribution, LMG spare parts:
1. Creation of quotations for spare part inquiry from customer (Japan customer).
2. Processing of order/PO from customer.
3. Open SO/WO for customer.
4. Confirming the orders to the customers within 1 to 3 weeks.
5. Coordination with CS France on delivery schedule, missing parts, wrong parts delivery for customer's order.
6. Processing of customer's requirement on issue of Certificate of Origin/Quality.
7. Open proforma Invoice for Customer's order on advance.

Requirements:
The ideal candidate will have strong organizational and communication skills, with the ability to work independently and collaboratively as part of a team.

Benefits:
A competitive salary and benefits package is offered to the successful candidate.