Spare Parts Coordinator

3 days ago


Singapore beBeeAdministrative Full time

Job Description: ">

  • Create invoices for spare parts orders and service interventions.
  • Submit invoices to customers via email or customer portal.
  • Reconcile payables and receivables for CSS and CSF at month end.
  • Reconcile purchases, including definitive price reports and sub-con cost reports.
  • Reconcile turnover, WIP and stock, as well as monthly absorption.
  • Generate Cost of Sales Report for Spares, Service, Repairs, Revamping, Warranty, Vouchers.
  • Generate YTD Sales report, Sales cumulative report, Monthly Management Report.
  • Prepare GST declaration with IRAS every quarter.
  • Assist Accountant in annual external audit.
  • Follow up on unpaid invoices.
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Key Responsibilities:

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  • Creation of quotations for spare part inquiries from customers (Japan).
  • Processing of orders/POs from customers.
  • Opening SO/WO for customers.
  • Confirming orders to customers within 1-3 weeks.
  • Coordination with CS France on delivery schedules, missing parts, wrong parts delivery for customer's order.
  • Processing of customer's requirements on issue of Certificate of Origin/Quality.
  • Opening proforma Invoice for Customer's order on advance


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