HR Workforce Optimiser

2 weeks ago

Singapore beBeeHumanResources Full time $3,500 - $5,500
Job Description:

The Human Resource (HR) role is a crucial position that supports the HR team in delivering efficient and effective services. This role entails shaping and optimizing the organisation's workforce.

  • Key Responsibilities

  • • Support the implementation, management, and optimisation of HRMS to streamline processes and improve user experience.

    • Scan physical employee personnel files to be uploaded, categorized and filed accordingly.

    • Ensure all documents are scanned in the correct order and format.

    • Ensure proper labelling and tagging of files for easy retrieval.

    • Ensure compliance with regulatory requirements and organisational policies in HR data management and digitalisation workflows.

    • Conduct regular reviews and upgrades of HRMS to ensure it meets the evolving needs of the organisation.

    • Enter necessary data and information related to scanned documents into the HR database.

    • Align HR digitalisation strategies with the broader organisational goals and workforce planning.

    • Provide support for HR projects and initiatives related to document management and digitalization.

    • Develop and implement best practices for data maintenance within the HRMS to ensure data accuracy and seamless operational workflows.

    • Maintain confidentiality and security of all employee records.

    • Verify the quality and clarity of scanned documents.

    • Facilitate the transition from paper-based to electronic records, enhancing accessibility, security, and efficiency in employee information management.

    • Index and categorize scanned documents accurately within the digital document management system.

    • Update and maintain accurate records of all scanned files.

    • Create and maintain employee records in the payroll system and ensure that changes are entered correctly and updated on a timely basis.

    • Assist in other ad-hoc duties as assigned by the immediate supervisor or HOD.

 

Required Skills and Qualifications:

The ideal candidate should possess the following skills and qualifications:

  • Education: Diploma in Human Resources, Business Administration, or a related field.
  • Experience: Experience in HR transformation, HRMS management, or related roles, with a focus on digitalisation initiatives.
  • Skills: Proven experience in process improvement methodologies and project management.
  • Personal Qualities: Strong interpersonal and communication skills, self-driven, outgoing and dynamic personality and disposition.
  • Ability: Ability to work independently and collaboratively in a fast-paced environment while managing multiple priorities.
Benefits:

This role offers excellent opportunities for professional growth and development, as well as a competitive salary and benefits package.

Others:

The organisation values diversity and inclusivity and encourages applications from candidates of all backgrounds.

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