Administrative Executive

2 months ago


Singapore SUBWELD ENGINEERING & FABRICATION PTE. LTD. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Executive to join our team at SUBWELD ENGINEERING & FABRICATION PTE. LTD. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our business.

Key Responsibilities
  • Data Management: Accurately enter data into our Enterprise Resource Planning (ERP) system and maintain accurate records in Excel.
  • Document Control: Ensure proper filing and organization of all documents, both physical and digital.
  • Communication: Respond to emails and phone calls in a professional and timely manner.
  • Inventory Management: Manage and purchase office stationery and inventory as needed.
  • Quotations and Invoices: Generate quotations, delivery orders, and invoices as required.
  • Work Orders: Issue work orders to production teams as needed.
  • Ad-Hoc Tasks: Perform various administrative tasks as assigned by management.
Requirements
  • Experience: 2 years of experience in administrative roles, preferably in an engineering or manufacturing environment.
  • Technical Skills: Proficient in ERP systems, Microsoft Excel, and Word.
  • Language Skills: Bilingual in English and Mandarin, with the ability to communicate effectively with customers.
  • Soft Skills: Ability to plan and prioritize workload, handle multiple tasks, and work effectively in a team environment.
Preferred Qualifications
  • Microsoft Office Suite: Proficient in Microsoft PowerPoint, Excel, and Word.
  • Construction and Manufacturing Knowledge: Familiarity with construction and manufacturing processes, including sheet metal drawings.
  • Inventory Management: Experience with inventory management and control.


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