Executive Assistant

3 weeks ago


Singapore AP EXECUTIVE PTE. LTD. Full time
Job Title: Executive Assistant

AP EXECUTIVE PTE. LTD. is seeking a highly skilled and experienced Executive Assistant to support our team. The successful candidate will be responsible for providing administrative support, coordinating meetings, and managing office operations.

Key Responsibilities:
  • Assist the Executive Assistant with daily administrative tasks
  • Support coordination and information gathering
  • Provide procurement assistance, including sourcing of vendors and budget
  • Maintain organized electronic and physical filing systems
  • Manage inventory and order office supplies
  • Coordinate maintenance and repairs for office equipment and facilities
  • Coordinate meetings and logistical support for meetings, including scheduling, gathering materials, setting up venues, preparing agendas, and tracking action items
  • Coordinate with internal and external stakeholders across various meeting platforms
  • Assisting with events planning
  • Coordinate travel arrangements (flights, hotels, visa, transportation)
  • Arrange lunch/drinks for meetings
  • Manage vendor relationships and maintain vendor/supplier list
  • Maintain service contracts (e.g., broadband, mobile line, lease, etc.)
  • Oversee IT infrastructure to ensure optimal performance and security
  • Coordinate with external IT service providers and vendors
  • Actively support the claim management process of the company
  • Responsible for monitoring travel schedules, expense data, school activities, school fees, and school terms etc
Requirements:
  • Diploma or Bachelor's degree in Business Administration or a related field
  • Minimum of 3 years of office administration experience
  • Proficient in office software and online meeting platforms (e.g., MS Teams, Zoom)
  • Capable of maintaining confidentiality and handling sensitive information
  • Strong organizational, multitasking, and problem-solving skills
  • Experience in travel and event coordination, as well as vendor relationship management
  • Excellent communication, interpersonal, leadership, and management skills
  • Ability to work independently on various administrative and IT tasks

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