Administrative Coordinator

16 hours ago


Singapore LEADS SPECIALIST SERVICES PTE. LTD. Full time
Job Summary

We are seeking an experienced Administrative Coordinator to join our team at LEADS SPECIALIST SERVICES PTE. LTD. As a key member of our administrative team, you will be responsible for ensuring the smooth operation of our office.

About the Role

This is a full-time position that requires strong organizational and communication skills. The ideal candidate will have experience in document control, administration, and office management.

Key Responsibilities
  • Document Management: Control and manage incoming and outgoing documents, maintaining accurate records and ensuring easy retrieval.
  • Inventory Management: Maintain a full inventory of documentation and ensure it is up-to-date.
  • Record-Keeping: Review and maintain the accuracy of records, updating them as necessary to ensure they are current.
  • Communication: Communicate with relevant personnel who need to submit documents.
  • Compliance: Coordinate with project teams to ensure compliance with all documentation requirements.
  • Administrative Tasks: Process administrative work related to government authorities, associations, the company's head office, customers, and visitors.
  • Event Planning: Organize events by coordinating with relevant departments for planning and implementation.
  • Training Coordination: Collect training requirements from relevant departments, prepare the company training plan, and supervise its implementation.
  • Daily and Weekly Activities: Collect and arrange daily and weekly activities for company management.
Requirements

To be successful in this role, you will need:

  • Strong organizational skills: Ability to prioritize tasks, manage multiple projects, and meet deadlines.
  • Excellent communication skills: Ability to communicate effectively with colleagues, managers, and external stakeholders.
  • Document control experience: Experience in managing documents, including creation, revision, and approval processes.
  • Microsoft Office proficiency: Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
  • Knowledge of industry standards: Familiarity with industry standards, such as ISO 9001.
Salary and Benefits

The salary for this position is estimated to be between $50,000 - $70,000 per annum, depending on experience. In addition to a competitive salary, we offer a range of benefits, including health insurance, retirement savings, and paid time off.



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