Administrative Coordinator
3 hours ago
CVISTA HR Consulting PTE. LTD. is a leading provider of human resource solutions, dedicated to helping businesses achieve their full potential.
Job SummaryWe are seeking an experienced and skilled Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our operations, ensuring seamless day-to-day activities and contributing to the overall success of our organization.
Key Responsibilities:- General Office Administration
- Manage incoming and outgoing mail, ensuring timely response to all correspondence
- Liaise with vendors for office facility maintenance, including repairs and replacements as needed
- Monitor and replenish office supplies, including groceries, stationery, corporate gifts, and drinks
- Coordinate vendor management and asset tracking
- Event Coordination
- Organize staff events, such as outdoor lunches and year-end dinners
- Coordinate catering and office gatherings as needed
- Administrative Support
- Oversee part-time cleaners to ensure a clean and tidy workspace
- Update staff leave records
- Manage monthly utility, phone, and internet bills
- Assist with PSA pass applications/renewal and vehicle road tax reminders
- Corporate Tasks
- Track and order corporate merchandise, such as polo tees and gifts
- Coordinate printing of corporate materials and name cards
- Facilitate purchase of company gift vouchers and follow up with malls for procedures
- Minimum 1-2 years of experience in an administrative or office coordination role
- Strong organizational and time management skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Good communication skills in English, with ability to liaise with various stakeholders
- Positive attitude and willingness to learn
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