Facilities Manager and Office Administrator
6 days ago
Overview
We are seeking a highly skilled Facilities Manager and Office Administrator to join our team at JLL.
About the Role
This is an exciting opportunity for a professional with experience in corporate facilities management to take on a key role in supporting the delivery of exceptional services to our clients.
Job Description
The ideal candidate will have at least 2 years of experience in facilities management, with a strong focus on administrative tasks, customer service, and vendor management.
Key Responsibilities
- Facilities Management: Ensure the overall upkeep of the workplace environment, including cleaning, security, pest control, plants, repair, and maintenance.
- Customer Service / Client Relationships: Maintain good communication with on-site stakeholders, prepare reports as required, collect client feedback, and handle customer complaints.
- Reception Front Desk Service: Represent the company as the front face of the office, greet clients, handle telephone calls, book conference rooms, and manage office equipment.
- Security Management: Coordinate vendors for security system maintenance, CCTV system maintenance, and regional badge operation.
- Office Equipment & Environment Management: Ensure office equipment is in good working order, arrange ad-hoc repairs, monitor landscaping services, and manage office supplies.
- Vendor Management: Assist with contractor selection, monitor their work, and evaluate their service performance.
- Payment/Billing Management: Receive and verify monthly statements, allocate expenses, and prepare reports for clients.
- Space Management: Provide accurate seating plans to support space management.
Requirements
- University degree
- At least 2 years of experience in corporate facilities management
- Strong interpersonal skills
- Proficiency in English (spoken and written)
Salary Estimate
$45,000 - $60,000 per annum, depending on experience.
About Us
JLL is a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers, and investors achieve their business ambitions.
-
Condominium Administrator
4 days ago
Singapore CWL FACILITIES MANAGEMENT PTE. LTD. Full timeCWL FACILITIES MANAGEMENT PTE. LTD. is seeking an experienced and detail-oriented Condominium Administrator & Facility Coordinator to join our team.Job HighlightsA competitive salary of SGD 40,000 - SGD 60,000 per annum, commensurate with experience and qualifications.An opportunity to work in a dynamic and fast-paced environment.The chance to develop your...
-
Singapore YOKOGAWA ENGINEERING ASIA PTE LTD Full timeAbout the RoleWe are seeking an experienced Office Manager to oversee our facilities and administration functions. As a key member of our team, you will be responsible for ensuring the smooth operation of our office and facilities.
-
Senior Office Administrator
2 days ago
Singapore TRUST RECRUIT PTE. LTD. Full timeAbout the RoleWe are seeking a seasoned Senior Office Administrator to oversee our facility management operations. As a key member of our team, you will be responsible for ensuring seamless day-to-day office administration and facilities management.
-
Administrative Assistant/Executive
3 months ago
Singapore INDUSTRIAL & COMMERCIAL FACILITIES MANAGEMENT PTE. LTD. Full timeRoles & ResponsibilitiesJob Responsibilities: Assist in the day-to-day administrative work of the Facilities Department. Receive all incoming calls/ enquiries related to recruitment. Perform daily check on workers' attendance and to ensure the attendance is captured, approved correctly and promptly. Keep track of employee overtime. Update new...
-
Singapore YOKOGAWA ENGINEERING ASIA PTE LTD Full timeJob DescriptionAs an Office Administrator and Facilities Supervisor at YOKOGAWA ENGINEERING ASIA PTE LTD, you will play a pivotal role in ensuring the smooth operation of our office facilities.ResponsibilitiesFacilities ManagementCoordinate office activities and services to maintain a productive work environment.Administer office processes to optimize...
-
Administrative Assistant
1 week ago
Singapore KNIGHT FRANK PROPERTY & FACILITIES MANAGEMENT PTE. LTD. Full timeRoles & ResponsibilitiesAt Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of...
-
Facilities Administrator
6 days ago
Singapore AURORA ASIAPACIFIC PTE. LTD. Full timeJob DescriptionWe are seeking a highly skilled Facilities Administrator to join our team at Aurora Asia Pacific PTE. LTD.About the RoleThis is a key position that requires strong organizational and communication skills, as well as experience in facilities management. The ideal candidate will have a proven track record of maintaining schedules, coordinating...
-
Administrative Assistant
1 week ago
Singapore Knight Frank Property & Facilities Management Pte. Ltd. Full timeAt Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do. We believe...
-
Strategic Office and Facility Manager
16 hours ago
Singapore YOKOGAWA ENGINEERING ASIA PTE LTD Full timeOverviewWe are seeking a highly skilled Strategic Office and Facility Manager to join our team at YOKOGAWA ENGINEERING ASIA PTE LTD. This role is responsible for overseeing the company's office services, facility management, and maintenance.About the RoleThe successful candidate will be responsible for supervising office, facility, and outsourced service...
-
Facilities Management Specialist
2 days ago
Singapore CPG FACILITIES MANAGEMENT PTE LTD Full timeAt CPG Facilities Management PTE LTD, we are seeking a skilled Facilities Manager to join our team. The successful candidate will be responsible for providing facilities management services, including preventative maintenance, pest control, horticulture, and security management.Key ResponsibilitiesInvestigate reported breakdowns and faults to determine their...
-
Administrative Assistant Manager
6 days ago
Singapore ALTUS FACILITIES ENGINEERING PTE. LTD. Full timeAbout ALTUS FACILITIES ENGINEERING PTE. LTD.We are a leading provider of facilities engineering services, committed to delivering exceptional results to our clients. Our team is dedicated to providing top-notch support and ensuring the highest level of customer satisfaction.Job Title: Administrative Assistant ManagerEstimated Salary:$60,000 - $80,000 per...
-
Facilities Management Professional
6 days ago
Singapore CPG FACILITIES MANAGEMENT PTE LTD Full timeJob DescriptionWe are seeking an experienced Facilities Manager to join our team at CPG FACILITIES MANAGEMENT PTE LTD. As a key member of our operations team, you will be responsible for providing facilities management services, including preventative maintenance, pest control, horticulture, and security management.Duties and ResponsibilitiesTo provide...
-
Facilities Administrator
1 day ago
Singapore JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD Full timeRoles & ResponsibilitiesKEY RESPONSIBILITIES:Facilities Operations: Oversee the maintenance and repair of building systems, such as HVAC, plumbing, lighting, and security. Monitor office conditions and address issues related to cleanliness, functionality, and employee comfort. Respond promptly to facility-related requests and track resolution...
-
Facilities Manager
2 weeks ago
Singapore KBR Full timeAbout This RoleKBR is seeking a skilled Facilities Manager to join our team. As a Facilities Manager, you will be responsible for the day-to-day operations of our office facilities.Job Responsibilities:Provide maintenance and upkeep of office equipment and systemsConduct regular inspections to identify and address any defects or issuesEnsure all maintenance...
-
Administrative Assistant
3 months ago
Singapore C+H ASSOCIATES PTE. LTD. Full timeRoles & ResponsibilitiesOverviewAs an administrative assistant, you will provide essential support to our team, handling various administrative tasks with efficiency and attention to details. Your role will involve organising documents, managing communication, and assisting in day-to-day operations. You will also be working closely with the operation...
-
Training and facilities administration manager
2 weeks ago
Singapore PSA International Pte Ltd Full timeAs a member of #Team PSA, you will be part of a diverse and global team at the forefront of creating cargo solutions to enable more agile, resilient and sustainable supply chains. Experience first-hand and drive supply chain transformation from Singapore and through PSA’s global network of ports, logistics and supply chain solutions. Alongside, we can...
-
Mechanical Facilities Officer II
6 days ago
Singapore TKK FACILITIES MANAGEMENT & CONSTRUCTION PTE. LTD. Full timeWe are seeking a skilled Mechanical Facilities Officer to join our team at TKK FACILITIES MANAGEMENT & CONSTRUCTION PTE. LTD. in Singapore.This is a great opportunity for someone who wants to develop their skills in maintenance and repair of mechanical equipment and systems.The successful candidate will have a strong background in mechanical engineering or a...
-
Facilities administrator
4 weeks ago
Singapore JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD Full timeFacilities Administrator Work Dynamics - Integrated Facilities Management Reception Job Description: The reception team provides a critical function within the organization. They are the first point of contact for our guests. These first impressions are key to setting the scene for a positive office human workplace experience, delivering world-class and...
-
Facilities Administrator
1 week ago
Singapore JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD Full timeRoles & ResponsibilitiesFacilities AdministratorWork Dynamics - Integrated Facilities Management Respond to client inquires and concerns (Walk in & Email). Ensure timely and quality service delivery to client. Follow up with user to ensure customer satisfaction Create work orders and assigns work orders to technicians, subcontractors, and vendors....
-
Senior Facilities Operations Manager
1 week ago
Singapore CPG FACILITIES MANAGEMENT PTE LTD Full timeJob Title: Senior Facilities Operations ManagerWe are seeking an experienced Senior Facilities Operations Manager to join our team at CPG FACILITIES MANAGEMENT PTE LTD.Estimated Salary:$80,000 - $110,000 per annum.About the RoleThe successful candidate will be responsible for providing facilities management services, including preventative maintenance, pest...