Facilities Manager and Office Administrator

6 days ago


Singapore JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD Full time

Overview

We are seeking a highly skilled Facilities Manager and Office Administrator to join our team at JLL.

About the Role

This is an exciting opportunity for a professional with experience in corporate facilities management to take on a key role in supporting the delivery of exceptional services to our clients.

Job Description

The ideal candidate will have at least 2 years of experience in facilities management, with a strong focus on administrative tasks, customer service, and vendor management.

Key Responsibilities

  • Facilities Management: Ensure the overall upkeep of the workplace environment, including cleaning, security, pest control, plants, repair, and maintenance.
  • Customer Service / Client Relationships: Maintain good communication with on-site stakeholders, prepare reports as required, collect client feedback, and handle customer complaints.
  • Reception Front Desk Service: Represent the company as the front face of the office, greet clients, handle telephone calls, book conference rooms, and manage office equipment.
  • Security Management: Coordinate vendors for security system maintenance, CCTV system maintenance, and regional badge operation.
  • Office Equipment & Environment Management: Ensure office equipment is in good working order, arrange ad-hoc repairs, monitor landscaping services, and manage office supplies.
  • Vendor Management: Assist with contractor selection, monitor their work, and evaluate their service performance.
  • Payment/Billing Management: Receive and verify monthly statements, allocate expenses, and prepare reports for clients.
  • Space Management: Provide accurate seating plans to support space management.

Requirements

  • University degree
  • At least 2 years of experience in corporate facilities management
  • Strong interpersonal skills
  • Proficiency in English (spoken and written)

Salary Estimate

$45,000 - $60,000 per annum, depending on experience.

About Us

JLL is a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers, and investors achieve their business ambitions.



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