Executive Support Specialist

1 month ago

Singapur, Singapore Idemia Full time
About the Role

As an Executive Assistant at IDEMIA, you will play a vital role in supporting our executive leaders in staying organized and focused on their key objectives. This is a 6-month maternity cover position that requires a highly skilled and resourceful individual to manage schedules, correspondence, and other administrative tasks.

Key Responsibilities
  • Provide secretarial support to Global Head, Travel & Transport and other top executives within the T&T team
  • Offer business and operational support to ensure seamless execution of tasks and projects
  • Coordinate and support T&T events, with a focus on APAC but also requiring global coordination as needed
  • Manage the Global Head, Travel & Transport's calendar and set up meetings
  • Act as the point of contact among executives, employees, clients, and external partners regarding matters of importance
  • Rack daily expenses and prepare weekly, monthly, or quarterly reports
  • Liaise and coordinate with Office Manager and business support as needed for events, Townhalls, office supply inventory, etc.
  • Format information for internal and external communication, including memos, emails, presentations, reports, and taking minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Provide executive support, including travel administration requests and other materials/tasks related to business travels
Requirements
  • A good Executive Assistant needs to be resourceful, innovative, and proactive to support their executive leaders
  • At least 5 years of relevant experience in an administrative role reporting directly to upper management, preferably in an MNC environment
  • Excellent written and verbal communication in English
  • Experience and knowledge in Microsoft applications, including Word, Excel, and PowerPoint
  • Independent worker with a positive working attitude and a team player
  • Good communication skills to cascade information effectively
  • Attention to details and being responsive is crucial for the success of this role
  • Ability to multi-task and be effective
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
  • Proficiency with office productivity tools and an aptitude for learning new software and systems
  • Flexible team player, willing to adapt to changes and unafraid of challenges
  • Ability to maintain confidentiality of information related to the company and its employees
  • Experience in overseeing budgets and expenses
  • Experience in developing internal processes and filing systems
About IDEMIA

IDEMIA has been on a mission to unlock the world and make it safer through our cutting-edge identity technologies. Our technology leadership makes us the partner of choice for hundreds of governments and thousands of enterprises in over 180 countries, including some of the biggest and most influential brands in the world.

We strongly believe that our diversity is a key driver of innovation and performance.

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